HR ADMIN

JYX CONSTRUCTION RENOVATION; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A construction company based in Singapore is looking for an HR Officer to manage administrative duties related to employee recruitment, insurance claims, and corporate licenses. The successful candidate will handle vendor relations, process expense claims, and support site workers with HR-related matters. Candidates must possess good communication skills, familiarity with HR systems such as Infotech HR and Odoo Apps, and be meticulous in handling documents and data. This role requires strong organizational abilities and the capacity to meet deadlines.

Qualifications

• Experience in HR & administrative disciplines in the construction industry.
• Ability to handle work-related matters and provide support to site workers.
• Familiarity with handling expense claims and reimbursements.

Responsibilities

• Perform general administrative duties including documentation and data updating.
• Oversee vendor and supplier relations for smooth office operations.
• Handle and redirect incoming calls, emails, and correspondence.

Skills

Meticulous

Interpersonal skills

Communication skills

Basic Microsoft Office skills

Time management

Tools

Infotech HR

Odoo Apps

Job description

• General administrative duties including documentation, filing & updating data, etc
• Check, verify, and process expense claims and reimbursements
• Responsible for effective recording, maintenance, and reporting of HR information
• Managing the renewal of corporate licenses, ISO and certifications
• Assist and coordinate recruitment processes
• Handle staff insurance and medical issues (claims, work injury compensation, PCP, etc
• Work pass applications for foreign new hires (including renewal and cancellation)
• Prepare stationery for new staff, such as a laptop, email, and share folder (by Dept)
• Knowledge ofworker salary calculations(including OT, allowances, and deductions)
• Perform any ad-hoc duties assigned by manager or management
• Handle and redirect incoming calls, emails, and correspondence daily
• Liaise with the site/ store man/ purchaser to coordinate and place material orders
• Assist site workers with work-related matters and provide necessary support
• Oversee vendor and supplier relations for smooth office operations.
• Raise MR and PO in the Odoo app, verify supplier tax invoices and POs, and arrange delivery upon receiving confirmation from the client.
• To prepare the quotation for the Sales Dept, safety, and tender document submission to the main contractor, if required.
• Prepare monthly claims, verify Payment Certificates, and assist Finance with accounts receivable and tax invoice issuance.
• Experience in HR & administrative disciplines in the construction industry
• Meticulous with good interpersonal and communication skills
• Basic Microsoft Office skills
• Able to meet the deadline
• Candidates with prior experience with Infotech HR & Odoo Apps