HR & Accounts Assistant

Linkgas Engineering Enterprise Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading fire protection services provider in Singapore is seeking an HR & Accounts Assistant to provide administrative support across HR operations and Accounts Payable functions. This role focuses on maintaining employee records, assisting with payroll, and supporting general administrative matters. The ideal candidate has a diploma in a relevant field and 1-3 years of experience in HR or accounts support. Strong attention to detail and proficiency in Excel are essential for success in this position.

Qualifications

• 1-3 years of experience in HR support, accounts support, or administrative roles preferred.
• Basic understanding of HR processes, payroll support, and work pass procedures.
• Familiarity with Accounts Payable and general accounting concepts.

Responsibilities

• Maintain and update employee records and personnel files.
• Assist with monthly payroll preparation and work pass administration.
• Support accounts payable tasks and prepare payment runs.

Skills

Attention to detail

Multitasking

Microsoft Excel

Confidentiality

Education

Diploma in HR, Accounting, Business Administration

Tools

MS Office

Job description

About Us:

Linkgas Engineering Enterprise is a leading provider of fire protection services in Singapore, dedicated to ensuring the safety of lives and property through reliable and innovative fire protection solutions. We specialize in the design, installation, and servicing of cutting-edge fire suppression systems and products.

Position Overview:

The HR & Accounts Assistant provides essential administrative support to both the HR and Accounts departments. The role focuses primarily on HR operations — including attendance tracking, payroll support, work pass administration, and maintaining employee records — with additional support in Accounts Payable (AP) functions and general administrative matters. This is a support-level role designed to ensure smooth day-to-day operations within the company.

Key Responsibilities:

1. HR Administration (Primary Scope)

• Maintain and update employee records, personnel files, HR documents such as employment contracts, addendums, and policies, in the respective HR databases.
• Handle daily attendance tracking, monthly timesheets, overtime records, and leave administration.
• Assist with monthly payroll preparation (collating attendance data, verifying allowances/deductions).
• Manage work pass applications, renewals, cancellations, and monitor pass expiry dates (WP/SP).
• Support the onboarding and offboarding processes, including preparation of documents and checklists.
• Track medical visits, MCs, and update HR logs/reports.
• Assist in coordinating staff training, refresher courses, and safety-related certifications.
• Liaise with insurance agents on worker-related insurance matters, including issuance of policies for new hires, renewals, endorsements, and claims documentation (e.g., workmen compensation/WICA).

2. Accounts Support (Secondary Scope, AP Focused)

• Assist in Accounts Payable (AP) tasks, including processing supplier invoices and verifying supporting documents.
• Check delivery orders, quotations, supplier invoices, and ensure accuracy before payment preparation.
• Assist in preparing payment runs and ensuring timely settlement of vendor invoices.Maintain organised filing of AP documents such as invoices, statements, receipts, and credit notes.
• Perform simple accounting entries or update in accounting software or Excel (under supervision).
• Support bank reconciliation tasks by preparing basic documentation and matching transactions.
• Liaise with suppliers on invoice discrepancies or basic finance-related queries.

3. General Administration

• Assist with licence renewals, regulatory submissions, and administrative compliance tasks.
• Manage company-related insurance requirements, including: Industrial All Risks (IAR) insurance, Public/General Liability insurance, travel insurance for staff travelling for work, any additional corporate policies required.
• Prepare letters, reports, logs, and documentation for HR and Finance.
• Maintain both digital and physical filing systems for HR, finance, and administrative records.
• Provide general office administrative support and coordinate across departments for smooth operations.

Required Qualifications:

• Diploma in HR, Accounting, Business Administration, or a related field preferred.
• 1–3 years of experience in HR support, accounts support, or administrative roles preferred.
• Basic understanding of HR processes, payroll support, and work pass procedures.
• Familiarity with Accounts Payable and general accounting concepts.
• Proficient in Microsoft Excel and MS Office; comfortable with digital filing and document management.
• Strong attention to detail and ability to handle confidential information responsibly.
• Able to multitask and work independently in a fast-paced SME environment.
• Experience in construction, engineering, or manpower-heavy industries is an advantage.