Head of Fund Finance and Operations

Vita Partners Group; Singapore; On-site; SGD 150,000 - 200,000; Full time

Job summary

A leading life science investment firm in Singapore is seeking a Head of Fund Finance and Operations. This role involves oversight of the entire finance and operation aspects of real estate fund products. Key responsibilities include managing financial reporting, risk management, and leading a team of fund accountants. Ideal candidates will have at least 8-10 years of experience in fund management operations, possessing strong financial acumen and people management skills. The firm values high-performing employees and offers growth opportunities.

Benefits

Learning and development opportunities

Career progression support

Reward recognition for exceptional achievements

Qualifications

• Minimum of 8-10 years’ experience in real estate fund management operations.
• Qualified CPA or CFA or equivalent from a Big 4 audit firm.
• Direct experience with unlisted or listed real estate vehicles.

Responsibilities

• Oversee financial operations of real estate investments.
• Manage financial reporting and cash flow management.
• Lead a team of fund accountants.

Skills

Financial reporting

Fund management

Risk management

People management

Accounting knowledge

Analytical skills

Education

Degree in Economics, Finance, Accounting, Business, Real Estate or related field

Job description

Head of Fund Finance and Operations

Vita Partners is Asia-Pacific’s largest pan-regional pure-play life science, innovation and R&D real estate platform, backed by Australian headquartered multinational real estate company Lendlease and leading US private equity growth investor Warburg Pincus. The platform focuses on investing, acquiring, developing, constructing, managing, and operating real estate projects in fast-growing life sciences, innovation and R&D real estate markets in Asia-Pacific. The company operates within two main segments – a high-barrier-to-entry life sciences project construction management business and a specialized investment management business. Since the 2000s, the project construction management business has worked on over 200 projects in Asia‑Pacific for more than 100 blue‑chip life sciences and pharmaceutical companies, with many repeat clients. The investment management business currently manages ~SGD 2 billion of AUM on behalf of institutional investors, with strong aspirations for growth within the region.

Job Role

Role Purpose

• This role will have responsibility for overall establishment and management of operations and finance for existing and new real estate fund products and fund structures.
• Providing key support for the investment management and asset management functions by overseeing fund accounting and financial reporting, cashflow management, fund administration, capital call processes, tax, compliance and audit.
• Accountability of ensuring a team of direct reports are managing the financial operations of the funds and meeting their internal and external reporting obligations and holding reviews to manage performance / leading engagement at a portfolio level.
• Responsible for engagement and management of external service providers.

Key Responsibilities

Financial Performance & Reporting

• Oversee the financial operations of the real estate investments, including accounting, financial reporting, and cash flow management.
• Prepare on a monthly, quarterly basis the management accounts (including trial balance, general ledger, profit and loss statement, financial position and cash flow statements, bank statement and reconciliations), financial statements, investor reports, and financial performance metrics.
• Prepare profit and loss reporting packages, financial accounts of funds, joint venture companies and property holding companies.
• Monitor financial ratios in relation to meeting financial covenants and submission of accounts under loan facility and hedging agreements.
• Monitor and analyze comparative statement of financial position including variance explanation against the prior quarter, and comparative statement of profit or loss including variance explanation against budget and against the prior quarter, provide relevant supporting schedule of statement of financial position and profit or loss items.
• Manage the day-to-day financial operations of the funds / joint ventures, including capital calls, cash projections, distributions, and fund accounting.
• Oversee capital contributions, distributions, and other financial transactions related to joint ventures.

Risk Management & Compliance

• Oversee the preparation of quarterly and annual internal fund audits and work closely with external auditors.
• Identify and mitigate financial risks associated with fund management and real estate investments. Coordinate with legal and compliance teams to ensure all fund operations adhere to regulatory requirements.
• Create comprehensive Standard Operating Procedures (SOPs) for internal controls and finance-related processes to ensure consistency, accuracy, and compliance across all financial operations.
• Design and implement an internal control framework that addresses key financial processes, including risk assessment, control activities, monitoring, and reporting.
• Develop policies that ensure compliance with regulatory requirements and mitigate financial risks, including guidelines for financial reporting and fraud prevention.
• Document all finance-related procedures and processes, including authorization processes, approval hierarchies, and transaction workflows, to provide clear guidance for the finance team and other relevant departments.
• Participate in operational due diligence and lead engagement relating to diligence on fund finance / operations conducted by Vita’s investors.

Transaction Support & Management

• Work closely with investment and asset management teams for the financing process for new acquisitions, refinancing, interest rate and foreign exchange hedging of the asset portfolio (including negotiations with lenders, liaising with legal counsel and execution of documentation).
• Analyze different financing structures and their impact on asset returns and risk profiles. Assist to provide additional layer of review on financial and tax due diligence reports by external service providers.
• Responsible for post-transaction support such as entity setup, opening of bank accounts, liaising with corporate secretarial services to share allotment, appointment of directors, preparation of board resolutions.
• Assess and determine the capital requirements for both new and existing funds and joint ventures, ensuring adequate funding and effective cash‑flow management.
• Partner with tax advisors to identify and assess relevant tax incentive schemes that align with the company’s business activities and strategic goals.
• Oversee the submission of applications for tax incentive schemes, working closely with tax advisors to address any queries or additional requirements from tax authorities.
• Continuously monitor the company’s compliance with the conditions of granted tax incentives, and coordinate with tax advisors to ensure ongoing qualification and reporting.

People Management

• Leading a team of fund accountants to manage the finance operations of the various funds, joint ventures and holding companies under the management of the company.
• Working closely with property level accounting teams, internal legal and compliance as well as external service providers.
• Leading by example to foster a culture of innovation, collaboration, performance, and customer service.
• Manage self & others in line with organisational values and Vita expectations.
• Creating a high performing team culture with cohesiveness, strategic focus, open communication, collaborative and empathetic approach to knowledge sharing and performance.

Knowledge, Skills & Experience

• Degree in Economics, Finance, Accounting, Business, Real Estate or related field.
• Minimum of 8‑10 years’ experience in real estate fund management operations.
• Qualified CPA or CFA or equivalent with background from Big 4 audit firms.
• Direct experience working with unlisted or listed real estate vehicles and managing fund operations with investments across multiple markets in Asia‑Pacific.
• Strong finance and accounting background with exposure to real estate acquisitions and asset management.
• Proven experience in financial reporting, budgeting, forecasting and fund operations.
• Ability to establish, oversee and execute the full accounting and control process with limited direction.
• Experience in working with institutional investors and capital partners for real estate investment.
• People management and leadership experience.

What you can expect from us

Every person at Vita Partners is critical to the success of the business. We believe high‑performing employees drive business growth. We support our people through ongoing engagement, by providing learning and development opportunities for future career progression and by recognising and rewarding exceptional achievements.

If this resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and exploring how we can take your career forward.

Apply now!