Finance and Administrative Support

CBRE APAC; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

A leading real estate services firm in Singapore seeks a candidate to manage contract performance and vendor sourcing. Responsibilities include financial tracking, vendor management, and supporting the operations team. Ideal candidates will have strong communication skills and a background in Business Administration, alongside proficiency in Microsoft Office and Power BI. This role offers the opportunity to thrive in a dynamic environment with a focus on client satisfaction.

Qualifications

• Minimum A-Levels or a Bachelor's degree in Business Administration or a related discipline.
• Strong computer literacy with proficiency in Microsoft Office.
• Excellent communication and relationship-building skills.

Responsibilities

• Drive high quality commercial and financial performance of the contract.
• Source and onboard vendors, and obtain quotations.
• Raise purchase orders and liaise with vendors for payments.
• Monitor operations team attendance and support onboarding of new joiners.
• Manage the CAFM system and ensure compliance with QHSE requirements.

Skills

Strong computer literacy

Effective communication

Client focus

Attention to detail

Time management

Education

A-Levels or Bachelor’s degree in Business Administration

Tools

Microsoft Office

Power BI

Coupa/myBuy

PeopleSoft

iScala

Job description

Contract

• Drive high quality commercial and financial performance of the contract by understanding contract commitments and encouraging better buying practices.
• Identify and support implementation of cost savings opportunities to ensure client and CBRE financial savings targets are maximised.
• Continually improve systems, processes, and operations, bringing efficiency benefits to customer and CBRE.
• Support Contract Manager in internal and client reporting, such as internal contract review (AIQ) and customer monthly management report (MMR).

Procurement

• Source and onboard vendors, and obtain quotations based on contract specifications and service requirements.
• Encourage use of preferred suppliers and better buying best practices.
• Support operations team in assessing supplier performance and update feedback in mySupplier.

Finance

• Raise purchase orders (PO), perform good receipting (GR) for services delivered, and liaise with vendors and shared service centre on vendor invoices and their payments.
• Keep track of vendor costs against budget and client funding.
• Raise client billings by calculating pricing and margin, issuing and submitting client billings to client.
• Liaise with client on accounts receivable (AR) and escalate to Contract Manager and Lead Contract Support to resolve any collection issue.
• Support Finance Manager in contract finance month‑end close by determining revenue and cost accruals.
• Review Power BI dashboards and finance packs to monitor P&L, unbilled revenue (UBR), AR, work‑in‑progress (WIP), open POs and aged accruals.
• Assist in ad‑hoc contract financial reporting requirements.
• Ensure the accuracy and integrity of operations of financial systems, processes, and accounting records.

People

• Monitor operations team attendance tracker and leave planner, supporting Contract Manager in minimising labour backfill requirement.
• Monitor, consolidate and submit monthly overtime for operations team.
• Keep track of training records and coordinate training for operations team.
• Support onboarding and induction of new joiner and reinforce company culture and best practices among operations team.
• Work with Lead Contract Support to ensure labour allocations are up to date for accurate internal and client reporting.

Quality

• Provide helpdesk support, including logging, distributing, and closing reactive requests in the computer‑aided facility management (CAFM) system.
• Manage the CAFM system as super user, supporting management of PPM and reactive records and their reporting.
• Coordinate vendor files to ensure compliance with statutory quality, health, safety, and environment (QHSE) requirements.
• Log hazards and customer feedback in the QHSE management portal.
• Maintain eLogbooks to ensure compliance.
• Ensure company policies and standard operating procedures are consistently followed across the contract.

Requirements

• Minimum A‑Levels or a Bachelor’s degree in Business Administration or a related discipline.
• Strong computer literacy with proficiency in Microsoft Office and knowledge of systems such as Coupa/myBuy, PeopleSoft, iScala, Power BI will be an advantage.
• Able to manage both internal and external stakeholders in a matrix organisation through effective communication and relationship building.
• Strong client focus with a passion for delivering excellent customer service.
• Demonstrate interest in learning and understanding the facilities management business and operations.
• Results‑oriented with strong attention to detail and accuracy.
• Excellent time management and organisational skills, with the ability to manage multiple priorities and voluminous information.
• Maintain a professional, confidential, and discreet approach at all times.