Family Admin Assistant

DEEPCLOUD INTERACTIVES PTE. LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A family services provider in Singapore is seeking a Family Admin Assistant to coordinate travel, manage schedules, and oversee household maintenance. The ideal candidate has a diploma or degree, prior experience in similar roles, and is proficient in Microsoft Office. Strong organizational skills, attention to detail, and a Class 3 driving license are required. This position involves flexibility in hours to meet family needs.

Qualifications

• Prior experience as a personal assistant or household manager is required.
• Ability to maintain discretion and handle sensitive matters is crucial.
• A Class 3 driving license is a must.

Responsibilities

• Plan and coordinate travel logistics for family members.
• Organize and manage personal calendar and appointments.
• Supervise driver and housekeeper schedules.
• Manage daily maintenance of household utilities.
• Plan and coordinate family events.
• Respond to emergencies involving the family.
• Perform other personalized duties as required.

Skills

Excellent organizational skills

Strong communication skills

Attention to detail

Multitasking skills

Flexibility in working hours

Proficiency in Microsoft Office

Education

Diploma or Degree in any discipline

Hospitality related degree preferred

Job description

Family Admin Assistant

Key Responsibilities

• Travel Arrangement: Plan and coordinate travel logistics for family members, including booking flights, accommodations, and creating itineraries. May require accompanying the family on trips.
• Administrative Management: Organize and manage personal calendar, ensuring all appointments are properly schedule and prioritized effectively. Keying in medical report in system and present inchart and presentation software.
• Driver & Housekeeper Supervision: Create calendar or system to keep track of maid, kids and driver's schedule.
• Utilities & Maintenance Management: Supervise the daily maintenance of household utilities and coordinate with professional maintenance personnel for necessary repairs.
• Event Coordination: Plan, organize and coordinate family events, working closely with vendors to ensure every detail is managed. Attendance at events is required.
• Emergency Handling: Respond quickly and handle emergencies involving the executive and their family.
• Other duties: Perform other tasks related to personal and family life as required by the executive.

Requirements

• At least a Diploma or Degree in any discipline, hospitality and related is preferred.
• Prior experience as a personal assistant, executive assistant, or household manager.
• Excellent organizational and multitasking skills.
• Strong communication skills and attention to details.
• Ability to maintain discretion and handle sensitive matters.
• Proficiency in Microsoft Office and other administrative tools.
• Flexibility in working hours and ability to adapt to the family’s needs.
• Class 3 driving license is a must have.
• Fluent in English.