Facilities Executive cum Building Inspector

FONDA GLOBAL ENGINEERING PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A facilities management company in Singapore is looking for a Facilities Operations Coordinator to assist in the day-to-day management of building operations. This role involves conducting inspections, coordinating with vendors, and ensuring compliance with safety requirements. The ideal candidate has a Nitec or Diploma in a relevant field, along with 1–3 years of experience in building maintenance or facilities management. Strong communication and coordination skills are essential for this position.

Qualifications

• Nitec or Diploma in Mechanical, Electrical, or Facilities Management.
• Certifications in Fire Safety or Building Condition Assessment are advantageous.
• 1–3 years experience in facilities management.

Responsibilities

• Manage daily operations of building systems and maintenance.
• Conduct inspections and assessments of facilities.
• Coordinate with vendors for maintenance and service works.
• Ensure compliance with safety regulations.
• Prepare reports and documentation for audits.
• Assist in managing FM contracts and support procurement activities.

Skills

Building systems knowledge

Coordination skills

Communication skills

Problem-solving abilities

Proficiency in MS Office

Experience with CAFM/CMMS

Ability to multitask

Education

Nitec / Higher Nitec / Diploma in relevant fields

Tools

CAFM/CMMS platforms

Job description

Key Responsibilities

1. Facilities Operations & Maintenance

• Assist in the day-to-day management of building operations, including M&E systems, HVAC, electrical, plumbing, fire protection, and general services.
• Conduct regular site inspections to identify defects, safety risks, and maintenance needs.
• Monitor performance of essential systems (chillers, pumps, AHUs, UPS, generators, etc.), depending on the facility type.
• Ensure timely execution of preventive and corrective maintenance work.

2. Building Inspection

• Conduct building inspection and/or condition assessment
• Produce inspection reports from building inspections carried out
• Work as part of the FM Team to follow up on defects rectification arising from building inspection and ensure close out of defects
• Support other inspection duties as required

3. Vendor & Contractor Management

• Coordinate with vendors for scheduled maintenance, repairs, and service works.
• Verify work quality, service reports, method statements, and compliance with safety requirements.
• Assist in evaluating vendor performance and managing service-level expectations.
• Raise work orders and track job completion through CAFM/CMMS systems.

4. Stakeholder Management

• Act as a point of contact for internal departments.
• Respond to feedback, service requests, and complaints in a professional and timely manner.
• Support space planning, office moves, renovations, and small improvement works.

4. Safety & Compliance

• Ensure compliance with regulatory requirements (SCDF, BCA, MOM, NEA, PUB, EMA).
• Support safety programs including PTW, LOTO, hot-work permits, confined space procedures, and risk assessments.
• Assist in emergency response, evacuation drills, and incident reporting.
• Maintain proper documentation for statutory inspections and certifications.

5. Contract & Inventory Administration

• Assist in managing FM contracts, scope of work, inventories, spare parts, and consumables.
• Support procurement activities (quotations, comparison sheets, approvals).
• Track asset conditions, maintenance history, and replacement planning.

6. Reporting & Documentation

• Prepare daily/weekly reports, inspection checklists, incident logs, and maintenance summaries.
• Update CAFM/CMMS for work orders, asset details, and maintenance schedules.
• Maintain documentation for audits, compliance checks, and client reporting.

Requirements

Qualifications

• Nitec / Higher Nitec / Diploma in Mechanical, Electrical, Building Services, Facilities Management, Property Management, or related fields.
• Certifications such as Fire Safety Manager (FSM), WSQ Safety courses, or relevant trade certificates are an advantage.
• Certifications such as NEN2767 Building Condition Assessment Standards, recognized building inspector certificates are an advantage.

Experience

• 1–3 years of experience in building maintenance, facilities management, or property operations.
• Experience with commercial, industrial, or mission-critical facilities is advantageous.Familiarity with M&E systems and building operations.

Skills

• Good understanding of building systems and FM processes.
• Strong coordination and communication skills.
• Ability to multitask and respond to operational issues quickly.
• Proficiency in MS Office and CAFM/CMMS platforms.
• Hands‑on approach with good problem‑solving abilities.