Facilities & Executive Assistant - Growth & Ops (Singapore)

iCapital; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A financial services company in Singapore is seeking a Facility Coordinator / Executive Assistant to support daily activities of the office and assist the Managing Director. The ideal candidate will have at least 5 years of experience in office management or executive support, exceptional organizational skills, and the ability to work in a dynamic environment. Fluency in English is essential, and familiarity with office software like Microsoft Office is required. You will engage with international teams and manage executive schedules effectively. This position is based in the office five days a week.

Benefits

Equal Employment Opportunity and Affirmative Action policy

Qualifications

• Minimum of 5 years of experience in office management or as an Executive Assistant.
• Ability to manage a wide range of administrative tasks.
• Experience in working with international teams and across time zones.

Responsibilities

• Liaise with building management to ensure smooth office function.
• Maintain office inventory and manage relationships with vendors.
• Coordinate office events and manage executive calendars.
• Prepare budgets and analyze expenses.

Skills

Office management

Executive support

Organizational skills

Time management

Fluency in English

Proficiency in Microsoft Office

Ability to work with international teams

Tools

Microsoft PowerPoint

Microsoft Excel

Monday.com

Job description

A financial services company in Singapore is seeking a Facility Coordinator / Executive Assistant to support daily activities of the office and assist the Managing Director. The ideal candidate will have at least 5 years of experience in office management or executive support, exceptional organizational skills, and the ability to work in a dynamic environment. Fluency in English is essential, and familiarity with office software like Microsoft Office is required. You will engage with international teams and manage executive schedules effectively. This position is based in the office five days a week.