EXECUTIVE VIRTUAL ASSISTANT (Australia Market)

The Value Maximizer; Remote; SGD 20,000 - 60,000; Full time

Job summary

A dynamic investment firm is seeking a highly motivated Executive Virtual Assistant to support a senior partner. This full-time remote role involves managing emails, conducting online research, assisting with travel arrangements, and more. Candidates should have proven experience as an executive assistant, especially in financial planning and wealth management in the Australian market. Strong communication skills and proficiency in software like Microsoft Office and Google Drive are essential. This position offers flexibility for a healthy work-life balance.

Qualifications

• Proven experience as an executive assistant or in a similar role is essential.
• Experience in financial planning and wealth management, specifically in the Australian market.
• Ability to adapt quickly to new software.

Responsibilities

• Manage and prioritize emails, appointments, and calendar scheduling.
• Conduct thorough online research and provide concise summaries.
• Assist with data entry and organization, maintaining accurate records.
• Help with travel arrangements including booking flights and hotels.
• Attend to recurring personal life management tasks.

Skills

Strong communication skills

Attention to detail

Proficiency in Microsoft Office

Proficiency in Google Drive

Proficiency in Slack

Proficiency in Zoom

Ability to multitask

Job description

EXECUTIVE VIRTUAL ASSISTANT (Australia Market)

Get AI-powered advice on this job and more exclusive features. We are currently looking for a highly motivated and detail-oriented individual to join our team as a full-time virtual assistant. In this role, you will be responsible for supporting both personal and professional projects, ensuring smooth communication and collaboration. You will be working for one senior professional who is the Managing Partner of a growing investment firm. As a remote position, you will have the flexibility to work from the comfort of your own space, allowing you to achieve a healthy work-life balance. We believe that being located in the same time zone as Singapore is crucial for effective communication, so we encourage candidates from this region to apply. We strongly prefer candidates based in Malaysia – there is an opportunity to work from an office based in Kuala Lumpur at the candidate's preference.

Responsibilities:

• Email and Calendar Management: Manage and prioritize emails, appointments, and calendar scheduling, ensuring all tasks and deadlines are met efficiently.
• Online Research: Conduct thorough online research, gather information, and provide concise summaries to support decision-making processes.
• Data Entry and Organization: Assist with data entry and organization, maintaining accurate records and ensuring information is easily accessible for future reference.
• Travel Arrangements: Help with travel arrangements, including booking flights, hotels, and transportation.
• Personal Projects: Attend to recurring personal life management tasks such as ordering groceries, summarizing bills to be paid, and restaurant bookings.

Requirements:

• Proven experience as an executive assistant or in a similar role is essential. Hit the ground running and contribute from day one.
• Proven experience in financial planning and wealth management within the Australian market.
• Strong communication skills and attention to detail. Communicate effectively, both verbally and in writing, with various stakeholders.
• Proficiency in Microsoft Office, Google Drive, Slack, and Zoom is a must. Adapt quickly to new software.
• Ability to multitask and prioritize tasks is crucial. Manage multiple projects simultaneously and manage time effectively.

If you are a highly organized individual with excellent time management skills, we would love to hear from you.