Executive, Operations (6 Month Contract)

Kingsmen Exhibits; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading events management company in Singapore is seeking an experienced candidate to oversee procurement, site operations, and client communication. The ideal applicant should have a Diploma or Degree in a related field and 2–3 years of operational experience, with proficiency in Microsoft applications. Responsibilities include preparing materials, liaising with clients, and supervising suppliers. Competitive compensation offered.

Qualifications

• 2–3 years of relevant on-site operational experience.
• Experience in M&E works will be an added advantage.
• Knowledge of furniture, materials, and finishes is beneficial.

Responsibilities

• Prepare the BOQ by listing all required materials, fittings and fixtures.
• Source and obtain quotations for the procurement of required materials.
• Negotiate the best terms and conditions with suppliers.
• Conduct site recce when necessary.
• Liaise with clients for artwork coordination.

Skills

Independent and self-motivated

Proficient in Microsoft Word, Excel, and Project

Multitasking

Education

Diploma or Degree in Events Management, Construction Management, or a related field

Job description

A Day in the Life:

• Prepare the BOQ (Breakdown of Quantity) by listing all required materials, fittings and fixtures
• Source and obtain quotations for the procurement of required materials
• Negotiate the best terms and conditions and proceed with the procurement of materials / fittings from suppliers
• Apply for necessary licenses, passes, and permits
• Conduct site recce when necessary
• Support site and field operations
• Submit concepts and costing to clients for approval
• Liaise with relevant parties to ensure electrical / water plans and internet connection (on request) are arranged
• Liaise with clients for artwork and coordinate with supplier for printing
• Coordinate with the sales team and suppliers on work specifications and clients’ requirements
• Monitor and ensure that suppliers and sub-contractors adhere to project schedules
• Conduct quality checks on suppliers’ fabrication work to ensure compliance with requirements
• Conduct on-site servicing to address clients’ feedback
• Conduct on-site supervision of suppliers and move-in arrangements
• Prepare additional costing for the sales team to bill clients for Variation Order (VO)
• Raise Purchase Order and close projects after event
• Coordinate with suppliers to clear items after event
• Oversee and ensure proper teardown after events
• Assist the department in any other matters when necessary

Who We are Looking For:

• Diploma or Degree in Events Management, Construction Management, or a related field
• 2–3 years of relevant on-site operational experience
• Experience in M&E works will be an added advantage
• Knowledge of furniture, materials, and finishes will be an added advantage
• Proficient in Microsoft Word, Excel, and Project
• Independent, self-motivated, and proactive
• Able to multitask and work within tight schedules
• Possesses technical knowledge in conceptual design drawings and floor plans