EXECUTIVE- OPERATIONS

ALSTRO PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A logistics company in Singapore is seeking a candidate to join the Operations Team. This role involves coordinating order processing, managing trade finance documentation, and ensuring compliance with Standard Operating Procedures. The ideal candidate should possess strong interpersonal skills, a good command of English, and experience in trade finance documentation. Computer knowledge, especially with MS Office, is essential.

Qualifications

• Strong interpersonal & relationship building skills.
• Good command over spoken and written English language.
• Ability to adapt and take independent responsibilities.
• Experience in handling Trade Finance documentation essential.
• Computer knowledge (MS Office) essential.

Responsibilities

• Coordinate order processing, export and import documentation.
• Manage contracts, shipping status, and documentation for order execution.
• Coordinate with customers, suppliers, and agencies for documentation.
• Preparation of shipping documents for banking purposes.
• Monitor adherence to Standard Operating Procedures.

Skills

Interpersonal skills

Teamwork

English communication (spoken and written)

Adaptability

Trade Finance documentation

MS Office knowledge

Exposure to ERP systems

Job description

Job Description:

You will be joing the Operations Team and shall be responsible for the documentation and commercial coordination of the business as illustrated below:

1. Coordination:

• i. Part of the Operations team for order processing, export and import documentation.
• ii. Coordinate Sales and Purchase Contracts, Order processing, and shipping status / documents for the execution of the orders.
• iii. Coordinate with overseas and local customers, overseas suppliers, external agencies (shipping companies, banks, license agents, chamber of commerce etc.) for all export and import documentation requirements.
• iv. Manage the Monthly Shipment Log, manage the expense statements incurred in the documentation, AR & AP coordination with sales & purchase.

2. Trade Finance Documentation & MIS:

• i. Preparation of all Shipping documents as required for banking purpose under Letter of Credit, Credit Insurance, Documents under Collection etc.
• ii. Monitoring and making sure all the Standard Operating Procedures are strictly adhered to for all order executions at all times.
• iii. Update Finance with the status of banking negotiations, Revenue/ Shipments done every month along with the shipment log and expense statements.
• iv. Filing of all documents in an orderly manner from Audit perspective.
• v. Provide information required for preparation of MIS by the management

Requirement:

• i. Strong interpersonal & relationship building skills & should be able to work in a team.
• ii. Good command over spoken and written English language.
• iii. Ability to adapt and take independent responsibilities.
• iv. Experience in handling Trade Finance documentation esssential.
• v. Computer knowledge (MS Office) essential and some exposure to ERP systems.