Executive Office Administration

JTC Corporation; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading government agency in Singapore is seeking an Executive Support professional to provide high-level administrative assistance to senior management. This role involves managing the Directors' calendar, acting as a liaison between stakeholders, and maintaining critical office operations. Ideal candidates will have at least 10 years of experience, strong communication skills, and proficiency in MS Office. The position requires integrity in handling sensitive information, ensuring confidentiality, and supporting various company initiatives.

Qualifications

• At least 10 years of relevant experience in providing support to senior management.
• Ability to handle sensitive information with integrity and confidentiality.

Responsibilities

• Coordinate and manage the Directors’ calendar.
• Act as primary liaison between the Directors and internal departments.
• Maintain office operations including filing systems and document management.

Skills

Strong ability to manage multiple tasks

Excellent verbal and written communication skills

Proficient in MS Office

Integrity and confidentiality

Education

Relevant qualifications in any discipline

Job description

What the role is:

This position will provide high-level administrative and personal support to the senior management and act as a trusted liaison between the senior leader(s) and internal/external stakeholders whilst maintaining the highest level of confidentiality and professionalism.

What you will be working on:

Executive Support & Schedule Management

• Coordinate and manage the Directors’ calendar, including scheduling and deconflicting meetings, appointments, and travel arrangements, to ensure optimal time management.
• Handle incoming emails, calls, and correspondence by screening and prioritising to enhance efficiency and productivity.
• Prepare and organise reports, presentations, and meeting materials.
• Handle confidential correspondence and documents, with appropriate discretion.
• Prepare meeting rooms and receive external guests.

Communication Management

• Act as primary liaison between the Directors and internal departments, external partners, and key stakeholders.

Other Corporate Administrative Duties

• Maintain office operations including filing systems, document management, and office supplies.
• Handle confidential information with utmost discretion and ensure compliance with data protection policies.
• Support Clusters / Divisions in their work.

What we are looking for:

• Relevant qualifications in any discipline.
• At least 10 years of relevant experience in providing support to senior management.
• Strong ability to manage multiple tasks and prioritise effectively.
• Ability to handle sensitive information with integrity and confidentiality.
• Excellent verbal and written communication skills.
• Proficient in MS Office and open to learning new systems and skills.

About JTC Corporation

Master planner. Developer. Since its inception in 1968, JTC has played a strategic role in ensuring Singapore stays innovative, dynamic, and sensitive to global manufacturing trends. A government agency under Singapore’s Ministry of Trade and Industry, JTC is paving the way forward for Singapore’s industrial landscape by championing clean, green and smart estates as one-north, Seletar Aerospace Park, Jurong Innovation District, and Punggol Digital District. It is developing infrastructure, systems and initiatives that bridge cutting-edge technology and human skill to fuel growth. JTC is also bringing businesses and communities together through green spaces, cultivating an environment that is not only sustainable but nurtures ideas shaping the future.