Executive, Corporate Secretariat (HQ)

PERTAPIS Education and Welfare Centre; Singapore; On-site; SGD 28,000 - 40,000; Full time

Job summary

A community-focused organization in Singapore is seeking an Executive for the Corporate Secretariat role. This entry-level position involves supporting governance activities, ensuring regulatory compliance, and managing digital documentation. Ideal candidates should have a diploma in relevant fields and possess strong communication skills along with a keen attention to detail. The role offers a structured work environment with opportunities to learn and grow within the charity/non-profit sector.

Qualifications

• Strong attention to detail and ability to handle confidential information.
• Professional demeanor suitable for a corporate governance environment.
• Organized and efficient in meeting deadlines.

Responsibilities

• Assist in coordinating Board and committee meetings.
• Support compliance documentation and regulatory submissions.
• Maintain digital filing systems and improve governance workflows.
• Coordinate with internal departments for timely communication.

Skills

Attention to detail

Strong written and spoken communication

Professionalism

Organisational skills

Education

Diploma in Business Administration, Law, Public Policy, Governance, or related discipline

Tools

Document portals

Structured filing systems

Governance platforms

Job description

1. Job Functions:

The Executive, Corporate Secretariat will support the governance, board secretariat, and statutory compliance functions of the organisation. This role is suitable for an entry-level candidate with strong attention to detail, professionalism, and a keen interest in board governance and corporate secretariat work within the charity / non-profit sector.

The role also supports the organisation’s transition towards digital governance systems and structured compliance readiness.

Key Responsibilities

Board & ExCo Secretariat Support

• Assist in coordinating ExCo, Board, AGM/EGM and committee meetings, including preparation of agendas, logistics, and accurate minute-taking.


• Support the preparation and formatting of Board papers, resolutions, and structured documentation.


• Maintain proper records of governance decisions and ensure timely circulation of Board materials.

Corporate Governance & Regulatory Compliance

• Assist in statutory submissions via Charity Portal, ACRA, and related regulatory platforms, under the guidance of LCS.


• Support the upkeep of governance trackers and registers (e.g. resolutions, declarations, policies).


• Assist in monitoring compliance timelines and documentation readiness for audits.

Digital Secretariat & Records Management

• Maintain structured and secure digital filing systems for ExCo, Board and governance records.


• Support adoption of digital governance tools and document workflow improvements.


• Ensure version control, confidentiality, and audit-trail integrity of governance documents.

Stakeholder Coordination

• Coordinate with internal departments to ensure timely submission of reports and materials for Board/ExCo meetings.


• Support formal communications with Board Members, CEO’s Office and key stakeholders where required.

Other Duties

• Any other duties assigned by the Head, Legal, Compliance & Secretariat in alignment with governance and organisational priorities.

2. Candidate Requirements

• Diploma in Business Administration, Law, Public Policy, Governance, or related discipline.


• Strong written and spoken communication skills and high attention to detail.


• Professional, discreet and able to handle confidential information responsibly.


• Highly organised, structured and able to meet deadlines.


• Familiarity with digital tools (e.g. document portals, structured filing systems, governance platforms) will be an advantage.


• Possessing or working towards an ICSA / CSIS / SAICSA or equivalent corporate secretariat certification would be a strong advantage.

3. Working Hours

5 days work week

Monday to Friday - 9am to 6pm

4. Work Location

1 Joo Chiat Complex

***Disclamer: Only shortlisted candidates will be contacted.