Executive Assistant to Director

Stafflink Services; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A well-established management group in Singapore is looking for an experienced administrator to manage front office operations and support the Director. Candidates should have at least 3 years of experience in administration, be proficient in Microsoft Office, and be prepared to handle a variety of responsibilities, including travel coordination and vendor management. This role is vital for ensuring smooth operational processes within the office.

Qualifications

• Minimum 3 years of relevant experience in administration or executive support.
• Ability to manage multiple responsibilities in a fast-paced environment.
• Willingness to travel and work flexible hours.

Responsibilities

• Manage front office operations including reception and correspondence.
• Oversee vendor and procurement matters.
• Support HR-related tasks including onboarding.
• Coordinate travel arrangements for the Director.
• Handle personal errands as required.

Skills

Microsoft Office

Organizational skills

Communication

Multitasking

Discretion

Education

Diploma or higher

Job description

Description

A well-established investment and management group that oversees diversified business operations across various sectors.

Key Responsibilities

• Manage front office operations including reception, correspondence, and visitor coordination.
• Oversee vendor and procurement matters such as office supplies, service contracts, and facility maintenance.
• Support HR-related tasks including onboarding, training coordination, and employee engagement activities.
• Maintain smooth IT and system operations by liaising with vendors.
• Manage the Director's calendar, schedule, and communications with utmost discretion.
• Coordinate domestic and overseas travel arrangements including visas, hotels, and itineraries.
• Handle personal errands and household-related coordination when required.
• Assist with confidential correspondence and follow-up actions.
• Accompany the Director for meetings or trips when necessary.
• Oversee office property management, lease agreements, and vendor coordination for maintenance and security.
• Track company assets and prepare related reports for management review.
• Support office renovation or expansion projects, ensuring cost control and timely completion.
• Monitor administrative budgets and ensure compliance with safety and facility standards.

Requirements

• Diploma or higher qualification with at least 3 years of relevant experience in administration or executive support.
• Proficient in Microsoft Office and comfortable with fast-paced, multi-faceted responsibilities.
• Willingness to travel and work flexible hours when required.

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Contact Us

Address: 10 Anson Road #19-11 International Plaza Singapore 079903

Phone: Main line: (65) 6213 0130
Fax: [phone]

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