Executive Assistant to Chairman

WiseNet Asia Pte Ltd; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A prominent company in administrative support in Singapore is seeking an Executive & Administrative Support professional. The candidate will provide comprehensive support to the Chairman, manage schedules, and coordinate with stakeholders. Key qualifications include a diploma or degree in Business Administration, bilingual proficiency in English and Mandarin, and 2–5 years of relevant experience. The role requires exceptional organizational skills, professionalism, and the ability to multitask effectively within a fast-paced environment.

Qualifications

• Minimum 2–5 years of experience as an Executive Assistant or similar role.
• Able to multitask and prioritize effectively.
• Work independently in a fast-paced SME environment.

Responsibilities

• Provide full-spectrum administrative support to the Chairman.
• Act as a key liaison between executives and stakeholders.
• Assist with document preparation and record management.

Skills

Organizational skills

Time-management skills

Proficient in Microsoft Office

Bilingual in English and Chinese (Mandarin)

Discretion and professionalism

Education

Diploma / Bachelor’s degree in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Executive & Administrative Support

• Provide full-spectrum administrative support to the Chairman.
• Manage calendars, schedule meetings, and coordinate appointments across time zones.
• Prepare agendas, take meeting minutes, and follow up on action items.
• Handle confidential information with discretion and professionalism.

Communication & Coordination

• Act as a key liaison between executives and internal/external stakeholders.
• Draft, translate, and proofread correspondence, reports, and presentations in English and Chinese (Mandarin).
• Manage phone calls, emails, and business correspondence efficiently.

Operational & Business Support

• Assist with document preparation, filing, and record management.
• Coordinate travel arrangements, itineraries, and expense claims.
• Support ad-hoc projects, research, and business initiatives as required.
• Assist in basic office management and coordination with vendors or partners.

Requirements & Qualifications

• Diploma / Bachelor’s degree in Business Administration or related field.
• Minimum 2–5 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Strong organizational and time-management skills with attention to detail.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Able to multitask, prioritize effectively, and work independently in a fast-paced SME environment.
• High level of professionalism, integrity, and discretion.