Executive Assistant to CEO

HONG LAI HUAT GROUP LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A corporate finance organization in Singapore is seeking a dedicated Executive Assistant to support the CEO with comprehensive administrative, financial, and organizational tasks. The ideal candidate should possess a Bachelor’s Degree and have at least 5 years of relevant experience, with strong financial analysis skills and professional credentials preferred. This dynamic role involves managing schedules, correspondence, and travel, along with overseeing company meetings and events.

Qualifications

• Minimum of 5 years’ experience, preferably in corporate finance.
• Professional finance/accounting credentials are highly preferred.
• Ability to manage multiple priorities under pressure.

Responsibilities

• Provide administrative support to the CEO.
• Assist in managing costs and budgets.
• Conduct financial analysis for proposals.
• Manage the CEO’s calendar and correspondence.
• Coordinate travel logistics and personal finances.
• Plan company meetings and corporate events.

Skills

Organizational skills

Financial analysis

Secretarial support

Education

Bachelor’s Degree in Finance, Accounting, Business

Job description

Job Responsibilities

• Provide comprehensive administrative and secretarial support to the CEO, covering both business and personal matters.
• Support project teams by assisting in the management and control of costs, budgets, and related reporting.
• Conduct financial and business analysis to assist in preparing acquisition proposals for submission to the investment committee and key stakeholders.
• Manage and coordinate the CEO’s calendar, appointments, and schedules to ensure optimal time management.
• Handle and review the CEO’s incoming correspondence (emails, letters, etc.), drafting and initiating replies where appropriate.
• Provide regular updates to the CEO on the status of ongoing matters, ensuring timely resolution of issues.
• Coordinate all travel logistics, including flight bookings, hotel reservations, and travel itineraries.
• Oversee personal financial matters including updating bank account statements, monitoring payment schedules, and basic bookkeeping.
• Perform monthly reconciliations, including bank, cashbook, and journal breakdowns.
• Plan, organize, and coordinate all aspects of company meetings, board sessions, and corporate events.
• Prepare and submit expense claims for the CEO in a timely manner.
• Undertake other ad hoc duties and special projects as assigned.

Requirements

• Bachelor’s Degree or higher, preferably in Finance, Accounting, Business, or a related discipline.
• Minimum of 5 years’ experience, preferably with a corporate finance background.
• Professional finance/accounting credentials (e.g., Chartered Accountant, ACCA) highly preferred.
• Strong organizational skills with the ability to handle multiple priorities under pressure.