Executive Assistant, Luxury Hotel Operations

Capella Hotels and Resorts; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A luxury hotel group in Singapore is seeking an Executive Secretary for its Operations team. The role involves managing travel logistics, coordinating expenses, and administrative support for senior leaders. Candidates should have a diploma or bachelor's degree in Hospitality or Business Management and possess excellent communication and organizational skills. A minimum of 3-5 years in a similar luxury hotel environment is required, and existing local work authorization is mandatory.

Qualifications

• Minimum 3-5 years in a similar role at luxury hotel/resort.
• Operational experience at a supervisory level across functions is advantageous.
• Existing local work authorization required, no visa sponsorship available.

Responsibilities

• Manage travel logistics, including visas, flight quotes, and bookings.
• Coordinate logistics with receiving properties and prepare itineraries.
• Upload, reconcile, and track expenses and invoices for the Operations team.
• Organize internal and external meetings and prepare necessary materials.
• Maintain confidentiality and uphold policies and safety standards.

Skills

Strong communication skills

Attention to detail

Customer service skills

Organizational skills

Ability to manage priorities

Education

Diploma/Bachelor’s degree in Hospitality Management/Business Management

Tools

Microsoft Office Suite

Job description

A luxury hotel group in Singapore is seeking an Executive Secretary for its Operations team. The role involves managing travel logistics, coordinating expenses, and administrative support for senior leaders. Candidates should have a diploma or bachelor's degree in Hospitality or Business Management and possess excellent communication and organizational skills. A minimum of 3-5 years in a similar luxury hotel environment is required, and existing local work authorization is mandatory.