Executive Assistant Financial Services

Achieve Career Consultant Pte Ltd; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

A recruitment agency is seeking an experienced Executive Assistant in Singapore. The role involves complex calendar management for the CEO, providing administrative support, and coordinating travel logistics. Candidates should have a minimum of 5 years in a similar position, experience supporting C-suite executives, and strong organizational skills. Proficiency in Microsoft Office and excellent communication abilities are required for this position.

Qualifications

• Minimum of 5 years’ experience as an Executive Assistant or Senior Administrative Assistant.
• Prior experience supporting C-suite executives in a multinational organization.
• Excellent written communication skills in English.

Responsibilities

• Manage complex calendars for the CEO and Partners.
• Serve as the primary point of contact for stakeholders.
• Provide administrative support, including drafting communications.

Skills

Strong multitasking ability

Excellent attention to detail

Problem-solving skills

Exceptional organizational capabilities

Excellent verbal communication in English

Strong team player

Discretion and integrity

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Job description

Work Location: Asia Square Tower
3 months contract, Convertible to perm

Key Duties & Responsibilities

• Manage complex calendars for the CEO and Partners, coordinating across multiple time zones.
• Serve as the primary point of contact for internal and external stakeholders requiring the CEO’s or Partners’ attention or action.
• Proactively schedule and coordinate internal and external meetings, including agenda preparation, venue booking, technology setup, and meeting minutes documentation.
• Provide administrative support, including drafting and editing emails, memos, and other communications on behalf of the CEO and Partners.
• Arrange and manage travel logistics, including flights, accommodation, dining reservations, itineraries, and travel expense tracking.
• Draft, prepare, and distribute communications on behalf of the CEO and Partners.
• Oversee office administration and day-to-day operational management.
• Coordinate and support administrative and logistical arrangements for internal and external events.
• Handle expense reporting and claims processing.
• Assist the CEO with personal errands as required.

Perform other ad-hoc duties as needed.

Skills & Qualifications

• Minimum of 5 years’ experience as an Executive Assistant or Senior Administrative Assistant.

• Prior experience supporting C-suite executives, preferably within a multinational organization or with international exposure, within Financial Service Environment.
• Strong multitasking ability with excellent attention to detail and problem-solving skills.
• Exceptional organizational and time management capabilities.
• Excellent verbal and written communication skills in English.
• Ability to work independently, prioritize tasks effectively, and manage competing deadlines.
• High level of professionalism, discretion, and integrity.
• Strong team player with a collaborative mindset.
• Good understanding of the investment and financial services industry.
• Bachelor’s degree or equivalent experience.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.