Executive Assistant (Crypto / HFT Startup)

Mapped; Singapore; Remote; SGD 55,000 - 75,000; Full time

Job summary

A growing technology firm in Singapore seeks an Executive Assistant to manage operations while assisting senior leadership. The role demands a proactive problem-solver with a startup mindset and strong organizational skills. Join a fully remote, high-growth environment with competitive compensation and the chance to work closely with founders at a pivotal moment for the company.

Benefits

Competitive compensation

Growth opportunities

Fully remote work

Qualifications

• Energized by urgency, ambiguity, and fast-paced environments.
• Anticipates needs and acts proactively.
• Comfortable with productivity tools like Slack and Notion.
• Polished written and verbal English skills.
• Detail-oriented and capable of multitasking.
• Can engage effectively with founders and executives.

Responsibilities

• Manage calendar for senior leadership, ensuring time-zone alignment.
• Handle admin tasks and document preparation.
• Drive recruitment operations and scheduling.
• Serve as the operational catch-all, solving slowdowns.

Skills

Startup mindset

Proactive problem-solver

Tech-savvy operator

Strong communicator

Organized and detail-driven

Personable & adaptable

Job description

About the Company

Our client is a stealth-mode, high-growth trading technology firm operating at the cutting edge of quantitative finance and crypto. With a lean team of fewer than 15 people, they are scaling fast — and need operational firepower to keep up with demand.

This is a rare chance to step into an early-stage startup where every action has direct impact, and where you’ll operate side-by-side with founders and senior leadership driving 24/7 growth.

Role Overview

We’re looking for a mission-critical Executive Assistant who thrives in chaos, takes initiative, and wants to be more than “just an EA.”

This role is half Executive Assistant, half mini Chief of Staff: you’ll manage the daily operational backbone (scheduling, recruiting, admin) while also plugging gaps, unblocking leadership, and keeping the company’s momentum sharp.

If you’re hungry, adaptable, and want front-row access to how a high-growth startup scales globally — this is it.

Key Responsibilities

Core Duties

• Master calendar coordination and time-zone alignment for senior leadership (CEO, Co-Founder, Head of Growth)
• Handle admin tasks, document prep, and rapid follow-ups
• Drive recruiting ops: scheduling, candidate check-ins, coordinating with hiring team
• Serve as the “catch-all” operator — solving whatever slows the team down

Stretch Opportunities (for the right person)

• Assist with internal projects, research, and reporting
• Contribute to customer/community support touchpoints
• Take on special projects with founders that cut across business functions

Requirements

• Startup mindset — urgency, ambiguity, and “always-on” pace energize you, not drain you
• Proactive problem-solver — anticipate needs and act before being asked
• Tech-savvy operator — comfortable with productivity tools, Slack/Notion-type workflows
• Strong communicator — polished written and verbal English
• Organized and detail-driven — able to keep multiple plates spinning smoothly
• Personable & adaptable — you can hold your own with founders, partners, and candidates alike

Nice-to-Have

• Prior EA or Chief of Staff experience in a startup or founder-led environment
• Experience supporting senior executives with heavy workloads and shifting priorities
• Willingness to travel 1–2 times per year for global conferences and offsites

Why Join Us?

• Work directly with founders and leadership at a pivotal scaling moment
• Become the operational heartbeat of a company doubling revenue every two weeks
• Fully remote, globally distributed team with elite operators and technologists
• Unparalleled exposure to crypto, HFT, and startup growth operations
• Competitive compensation + future growth opportunities

Equal Employment Opportunity

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age.