Executive Assistant (6-month contract)

Shopee; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A leading e-commerce platform in Singapore is seeking an Executive Assistant to provide comprehensive support to senior stakeholders. This role requires excellent organizational skills, the ability to manage travel logistics, and proficiency in both English and Mandarin. Candidates should have a vibrant personality, be detail-oriented, and capable of working independently or as part of a team.

Qualifications

• At least 1 year of relevant experience in a front-facing or personal assistant role.
• Comfortable with repetitive work and able to meet tight deadlines.
• Must be highly ethical and maintain confidentiality.

Responsibilities

• Provide full spectrum of executive support.
• Coordinate travel logistics and meeting scheduling.
• Assist in day-to-day office administration and operations.

Skills

Calendar management

Meeting scheduling

Detail-oriented

Bilingual (English and Mandarin)

Microsoft Office proficiency

Google Workspace proficiency

Education

Minimum Diploma

Job description

Job Description

• Provide full spectrum of executive support, including calendar management, meeting scheduling, and travel arrangements
• Coordinate point-to-point travel logistics such as flights, hotels, transport, local office arrangements, and expense claims processing
• Maintain and schedule upcoming events in senior stakeholders' calendars
• Assist in day-to-day office administration and team operations
• Coordinate internal and external meetings across time zones
• Liaise with internal departments and external stakeholders
• Track and follow up on tasks, deadlines, and project progress
• Perform any other administrative duties as assigned by the manager

Requirements

• Minimum Diploma holder with at least 1 year of relevant experience in a front-facing or personal assistant role
• Highly meticulous and detail-oriented
• Comfortable with repetitive work and able to meet tight deadlines while maintaining high-quality output
• Proficient in English and Mandarin to communicate with internal stakeholders
• Proficient in Microsoft Office and Google Workspace
• Vibrant, energetic, and cheerful personality with a proven ability to work well independently and as part of a team
• Highly ethical and able to maintain confidentiality of information