Executive Assistant

BEUMER Group Singapore Pte. Ltd.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

A leading engineering firm in Singapore is seeking an Executive Assistant to provide high-level administrative, organizational, and strategic support to the CEO and management team. The ideal candidate will manage schedules, coordinate meetings, and contribute to strategic projects. Required qualifications include a relevant degree and 3-7+ years of experience in similar roles. Proficiency in Microsoft 365 and strong communication skills are essential. This role promises a dynamic environment with varied responsibilities.

Qualifications

• 3–7+ years of experience as an Executive Assistant or in project/consulting roles supporting senior management.
• Ability to prepare executive analyses/presentations and manage complex schedules.
• Excellent written and verbal communication skills; able to collaborate globally.

Responsibilities

• Manage CEO calendars, appointments, and travel arrangements.
• Prepare, proofread, and maintain documentation, reports, and presentations.
• Support CEO in strategic and operational projects.

Skills

Organisational abilities

Communication skills

Project management

Attention to detail

Proficiency in Microsoft 365

Education

Degree in Business, Communications, Engineering, or related field

Tools

Microsoft Outlook

Microsoft Teams

Microsoft PowerPoint

Microsoft Excel

Microsoft OneDrive

Job description

Job Description:

The Executive Assistant provides high-level administrative, organisational, and strategic support to the CEO and the management team. This role combines classic EA responsibilities with project coordination, business communication, and strategic support functions depending on the location. You will act as a key connector across departments, enabling the leadership team to achieve strategic and operational goals.

Key Responsibilities

Executive & Administrative Support

• Manage CEO calendars, appointments, and travel arrangements.
• Coordinate steering/ leadership team meetings—including agenda preparation, logistics, equipment setup, and minute‑taking, and tracking post‑meeting actions.
• Prepare, proofread, and maintain documentation, reports, and presentations to exceptional standards.
• Serve as point of contact for corporate visitors, clients, and partners; handle confidential information with discretion.

Strategic & Project Support

• Support CEO in strategic and operational projects, acting as project coordinator or project manager when required.
• Support strategy execution and key initiatives; coordinate timelines, risks, and inter‑dependencies across business functions.
• Prepare decision‑making materials, business analyses, and data models for leadership and corporate committees.
• Prepare content for internal and external communication, including leadership presentations.

Communication & Cross‑Functional Coordination

• Facilitate communication between the CEO office and internal stakeholders across departments on decisions, actions, and deadlines.
• Coordinate executive events, townhalls, and workshops for the Singapore entity.

Requirement & Qualifications:

• Degree in Business, Communications, Engineering, or related field preferred.
• 3–7+ years of experience as an Executive Assistant or in project/consulting roles supporting senior management.
• Ability to prepare executive analyses/presentations, manage complex schedules, and deliver under time pressure with high attention to detail.
• Strong organisational and administrative abilities.
• Excellent written and verbal communication skills; able to collaborate with stakeholders at all organisational levels globally.
• Proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel, OneDrive).
• Proactive, open-minded, resourceful, and able to work independently with sound judgement.
• High discretion and confidentiality; attention to detail and commitment to quality.