Executive Assistant

Samsonite Group APAC & Middle East; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading global travel accessory company in Singapore is seeking an experienced Executive Assistant to support the Regional President and CFO. This role involves managing complex schedules, handling sensitive information with confidentiality, and coordinating travel logistics. The ideal candidate holds a Bachelor’s Degree and has at least 5 years of experience supporting C-suite executives in a multinational environment. Proficiency in Microsoft Office is essential, with additional Asian languages considered an advantage. Competitive remuneration and growth opportunities are offered.

Benefits

Meaningful rewards and development opportunities

Supportive working environment

Diverse and inclusive culture

Socially responsible initiatives

Qualifications

• Minimum 5 years of solid Executive Assistant experience supporting C-suite or senior regional leaders.
• Experience in MNCs or large organizations preferred.
• Strong command of written and spoken English; additional Asian languages a plus.

Responsibilities

• Provide full spectrum of secretarial and administrative support to the Regional President.
• Manage domestic and international travel arrangements including visas and accommodation.
• Serve as the central coordination point for the Executive Office.

Skills

Confidentiality

Communication

Proficiency in Microsoft Office

Document formatting and presentation

Strategic thinking

Education

Bachelor’s Degree or above

Tools

SAP

Job description

About Us

Samsonite is the worldwide leader in superior travel bags, luggage, and accessories combining notable style with the latest design technology and the utmost attention to quality and durability. For more than 100 years, Samsonite has leveraged its rich heritage to create unparalleled products that fulfill the travel lifestyle needs of conscious movers everywhere. With a portfolio of brands including Samsonite, Tumi, American Tourister, High Sierra, Gregory, Hartmann, and Lipault Paris, our products are sold in over 100 countries in North America, Asia, Europe and Latin America through our company-operated retail store, websites and a variety of retail partners.

Job Description

Major Responsibilities / Activities

Executive Support – Regional President (Primary Scope)

• Provide full spectrum of secretarial and administrative support, including complex calendar management, prioritization, and coordination.
• Prepare and develop presentations, management reports, briefing notes, meeting packs, and follow‑up trackers.
• Manage confidential matters (HR, strategic, commercial) with utmost discretion.
• Coordinate regional and global communication across internal and external stakeholders.
• Handle selected personal matters as required (e.g., accommodation, travel, household administration, visa/family arrangements).
• Support to CFO (Secondary Scope): Provide administration and scheduling support including document preparation and meeting logistics.

Support To Other Heads Of Department (Subject To Capacity)

• Coordinate meetings, reviews, and cross‑functional updates.
• Assist in preparing documents, collating materials, and tracking department‑level follow‑ups.
• Support special projects and cross‑regional initiatives.

Travel, Logistics & Operations

• Manage end‑to‑end domestic and international travel arrangements, including visas, accommodation, transportation.
• Prepare comprehensive executive travel itineraries.
• Process expense claims and ensure compliance with corporate financial guidelines.
• Manage logistics for internal meetings, external engagements, conferences, and leadership offsites.

Executive Office Coordination

• Serve as the central coordination point for the Executive Office.
• Ensure timely flow of information between regional, country, and global teams.
• Maintain structured digital and physical filing systems.
• Support ad‑hoc projects assigned by senior leadership.

Job Experience & Requirements

Integrity, Confidentiality & Professional Ethics

Given the high‑sensitivity nature of the Executive Office, the Executive Assistant must:

• Uphold absolute confidentiality in all matters, including personnel, financial, strategic, and commercial topics.
• Demonstrate impeccable ethical judgment, discretion, and trustworthiness.
• Protect executive‑level documentation, data, and communications from unauthorized disclosure.
• Ensure compliance with corporate policies, data privacy standards, and legal obligations.
• Act as an ambassador of professionalism and integrity in all interactions.

Education

• Bachelor’s Degree or above.

Experience Requirements

• Minimum 5 years of solid Executive Assistant experience supporting C‑suite or senior regional leaders.
• Experience in MNCs or sizeable organizations preferred.

Technical Skills

• High proficiency in Microsoft Office (PowerPoint, Excel, Outlook, Teams).
• Experience with SAP preferred.
• Strong document formatting, presentation, and data‑handling capability.

Mobility / Travel

• Occasional travel may be required.

Language

• Strong command of written and spoken English; additional Asian languages a plus.

Required Competencies

Leadership & Ownership

• Proactively anticipates executive needs and independently drives follow‑ups and actions.
• Demonstrates accountability, resilience, and calm under pressure.

Communication & Influence

• Communicates with clarity, diplomacy, and executive‑level professionalism.
• Represents the Executive Office confidently with internal and external stakeholders.

Strategic Thinking & Prioritization

• Exercises sound judgment in managing competing priorities and protecting leadership time.
• Anticipates challenges and plans ahead to prevent operational issues.

Collaboration & Stakeholder Management

• Builds trust and works effectively with regional, global, and cross‑functional teams.
• Navigates different cultures and time zones with sensitivity and effectiveness.

Execution Excellence

• Demonstrates exceptional organization, accuracy, and attention to detail.
• Delivers high‑quality outputs in fast‑paced and dynamic environments.

Confidentiality, Integrity & Ethics

• Handles all confidential information with absolute discretion and sound judgment.

Technical & Digital Competence

• Adopts new tools and workflows quickly; comfortable managing digital workflows and enterprise systems.

Samsonite is an equal opportunity employer and welcomes applications from all qualified candidates without consideration of age, race, religion, gender, sexual orientation, disability, marital status or family situation. We actively cultivate a diverse workforce and promote inclusion in our workplaces. We hire based on merit and believe in selecting the best candidate for the job. People from all backgrounds, including those with special needs, are encouraged to apply.

All information provided by candidates will be used solely for recruitment purposes. Unsuccessful applications will be destroyed upon completion of the recruitment process.

About The Team

Why you'll love working here:

• Our employees matter. As a people-focused business, we work hard to provide meaningful rewards and development opportunities for our employees, recognizing performance, and creating a supportive working environment for them, wherever they are based.
• Vibrant culture. We are committed to a diverse and rich culture, welcoming people from all walks of life. Our long-standing commitment to diversity and inclusion empowers us to bring our authentic selves and unique differences to work every day.
• Socially responsible. We want to minimize our products\' impact on the environment and help create positive journeys worldwide. We do this by creating the best products using the most sustainable and innovative materials, methods, and models.

What We Value

At Samsonite, we do more than create the bags that move with our consumer, we inspire and celebrate the moments that move them. We believe we have a responsibility to the world in how we operate, the products we sell, the communities where we live and work, and how we treat the people we employ. We're as diverse as travel itself, and like travel, your journey with Samsonite presents the opportunity to be a part of something bigger and explore your passions. This is why we offer various paths for professionals and celebrate the knowledge and skills they bring to our team. We are committed to a respectful workplace that allows our team members to bring their best selves to the workplace daily.

Samsonite is an equal opportunity employer and is committed to promoting and maintaining a work environment in which all applicants, associates, customers, and other individuals are treated with dignity and respect free from unlawful harassment, discrimination, or retaliation.