Executive Assistant

SAMSONITE BRANDS PRIVATE LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading travel goods company seeks an Executive Assistant based in Singapore to provide comprehensive support to the Regional President and CFO. This role involves managing calendars, preparing presentations, and coordinating travel logistics. The ideal candidate will have over 5 years of experience supporting senior leaders, a strong proficiency in Microsoft Office, and excellent communication skills. The position requires exceptional professionalism and discretion. Occasional travel may be required.

Qualifications

• Minimum 5 years of solid Executive Assistant experience supporting C-suite or senior regional leaders.
• Experience in MNCs or sizable organizations preferred.

Responsibilities

• Provide full spectrum of secretarial and administrative support to the Regional President.
• Manage end-to-end domestic and international travel arrangements.
• Serve as the central coordination point for the Executive Office.

Skills

High proficiency in Microsoft Office

Strong command of English

Document formatting and presentation skills

Ability to handle confidential matters

Education

Bachelor's Degree or above

Tools

SAP

Job description

Position Summary

The Executive Assistant provides a full spectrum of executive, administrative, organisational, and coordination support to the Regional President, APAC & ME. This role also supports the CFO and, where capacity permits, provides administrative support to other Heads of Department. The position requires exceptional professionalism, discretion, organisational excellence, and the ability to operate effectively in a fast‑paced, multicultural regional environment.

Major Responsibilities

Executive Support – Regional President (Primary Scope)

• Provide full spectrum of secretarial and administrative support, including complex calendar management, prioritisation, and coordination.
• Prepare and develop presentations, management reports, briefing notes, meeting packs, and follow‑up trackers.
• Manage confidential matters (HR, strategic, commercial) with utmost discretion.
• Coordinate regional and global communication across internal and external stakeholders.
• Handle selected personal matters as required (e.g., accommodation, travel, household administration, visa/family arrangements).

Support to CFO (Secondary Scope)

• Provide administration and scheduling support including document preparation and meeting logistics.

Support to Other Heads of Department (Subject to Capacity)

• Coordinate meetings, reviews, and cross‑functional updates.
• Assist in preparing documents, collating materials, and tracking department‑level follow‑ups.
• Support special projects and cross‑regional initiatives.

Travel, Logistics & Operations

• Manage end‑to‑end domestic and international travel arrangements, including visas, accommodation, transportation.
• Prepare comprehensive executive travel itineraries.
• Process expense claims and ensure compliance with corporate financial guidelines.
• Manage logistics for internal meetings, external engagements, conferences, and leadership offsites.

Executive Office Coordination

• Serve as the central coordination point for the Executive Office.
• Ensure timely flow of information between regional, country, and global teams.
• Maintain structured digital and physical filing systems.
• Support ad‑hoc projects assigned by senior leadership.

Integrity, Confidentiality & Professional Ethics

• Uphold absolute confidentiality in all matters, including personnel, financial, strategic, and commercial topics.
• Demonstrate impeccable ethical judgment, discretion, and trustworthiness.
• Protect executive‑level documentation, data, and communications from unauthorized disclosure.
• Ensure compliance with corporate policies, data privacy standards, and legal obligations.
• Act as an ambassador of professionalism and integrity in all interactions.

Job Experience & Requirements

Education

• Bachelor’s Degree or above.

Experience Requirements

• Minimum 5 years of solid Executive Assistant experience supporting C‑suite or senior regional leaders.
• Experience in MNCs or sizeable organizations preferred.

Technical Skills

• High proficiency in Microsoft Office (PowerPoint, Excel, Outlook, Teams).
• Experience with SAP preferred.
• Strong document formatting, presentation, and data‑handling capability.

Mobility / Travel

• Occasional travel may be required.

Language

• Strong command of written and spoken English; additional Asian languages a plus.

Required Competencies

Leadership & Ownership

• Proactively anticipates executive needs and independently drives follow‑ups and actions.
• Demonstrates accountability, resilience, and calm under pressure.

Communication & Influence

• Communicates with clarity, diplomacy, and executive‑level professionalism.
• Represents the Executive Office confidently with internal and external stakeholders.

Strategic Thinking & Prioritisation

• Exercises sound judgment in managing competing priorities and protecting leadership time.
• Anticipates challenges and plans ahead to prevent operational issues.

Collaboration & Stakeholder Management

• Builds trust and works effectively with regional, global, and cross‑functional teams.
• Navigates different cultures and time zones with sensitivity and effectiveness.

Execution Excellence

• Demonstrates exceptional organisation, accuracy, and attention to detail.
• Delivers high‑quality outputs in fast‑paced and dynamic environments.

Confidentiality, Integrity & Ethics

• Handles all confidential information with absolute discretion and sound judgment.

Technical & Digital Competence

• Adopts new tools and workflows quickly; comfortable managing digital workflows and enterprise systems.

"Samsonite is an equal opportunity employer and welcomes applications from all qualified candidates without consideration of age, race, religion, gender, sexual orientation, disability, marital status or family situation. We actively cultivate a diverse workforce and promote inclusion in our workplaces. We hire based on merit and believe in selecting the best candidate for the job. People from all backgrounds, including those with special needs, are encouraged to apply."

All information provided by candidates will be used solely for recruitment purposes. Unsuccessful applications will be destroyed upon completion of the recruitment process.