Executive Assistant

CADMUS RESOURCES; Singapore; On-site; SGD 50,000 - 70,000; Full time

Benefits offered by this job

Supportive and collaborative working environment

Job summary

A dynamic organization in Singapore is seeking an experienced Executive Assistant to manage the President's schedule and provide administrative support. The role involves preparing reports, organizing travel, and ensuring smooth communications with stakeholders. The ideal candidate has over 5 years of experience supporting executives in a fast-paced environment and strong organizational and communication skills. The position requires the ability to multitask, prioritize effectively, and start as soon as possible.

Qualifications

• More than 5 years of experience in similar function.
• Proven experience in serving C level executives in a fast-paced environment.
• Able to start as soon as possible.

Responsibilities

• Manage the President's schedule and coordinate meetings.
• Prepare reports and presentations, and organize travel.
• Provide comprehensive office administrative support.

Skills

Outstanding organizational skills

Good communication skills

Ability to multitask

Team player

Education

Diploma or bachelor's degree in business administration

Job description

• Supportive and collaborative working environment
• Responsible for managing the Presidents schedule, coordinating meetings, facilitating communication with stakeholders, and handling confidential information. Duties include preparing reports and presentations, organizing travel, and providing logistical support for leadership and board meetings.
• Manage and oversee all travel arrangements for the President and guests, ensure smooth travel experiences, support the travel coordination team, and provide backup assistance as needed.
• Handle the preparation and submission of expense claims for the President and team members as needed.
  Manage and maintain calendars for senior stakeholders as needed.
• Provide comprehensive office administrative support, including facilities management, office cleanliness, pantry and inventory oversight, meeting room coordination, and season parking arrangements. Manage expat-related services, serve as a liaison with HR, and handle ad-hoc duties. Act as a backup for general administrative tasks as needed.
• Coordinate offsite team meetings by managing venue bookings, meeting materials, catering, and other logistical requirements in collaboration with team support.
• Perform any other ad-hoc duties as assigned.

Requirement

• Diploma or bachelors degree in business administration or equivalent
• More than 5 years of experience in similar function
  Proven experience in serving C level executives in a fast-paced environment
• Outstanding organizational skills, with the ability to multitask, prioritize effectively and good communication skills
• Strong team player and able to cope with pressure with occasional tight deadlines
• Able to start asap

To apply, please submit your detailed CV with the following details for faster processing:

• Reason for leaving
• Earliest availability date
  

We regret that only short-listed candidates will be contacted shortly