Executive Assistant

Aon Corporation; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A leading global company in Singapore is seeking an experienced Executive Assistant to provide high-level administrative support to C-suite executives. This role involves managing complex calendars, coordinating meetings and travel arrangements, and ensuring confidentiality in all matters. The ideal candidate will have over 5 years of relevant experience, exceptional organizational skills, and proficiency in Microsoft Office Suite. A strong attention to detail and the ability to multitask are essential for success in this dynamic environment.

Benefits

Global Wellbeing Days

Comprehensive benefits package

Flexible working styles

Qualifications

• 5+ years of experience as an executive assistant or similar role.
• Proficient in Microsoft Office Suite and other business technology.
• Ability to work independently and collaboratively in a team.

Responsibilities

• Provide comprehensive administrative support to C-suite executives.
• Manage complex calendars, schedule appointments, and organize events.
• Coordinate travel arrangements and logistics for executives.

Skills

Microsoft Office Suite

Organizational skills

Verbal communication

Written communication

Discretion

Problem-solving

Time management

Multitasking

Job description

Executive Assistant

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive team and we are passionate about helping our colleagues and clients succeed.

What the day will look like

• Provide proactive and comprehensive administrative support to multiple C-suite executives and various senior leaders.
• Manage complex calendars, schedule appointments, coordinate meetings, and organize events across multiple time zones and shifting priorities.
• Coordinate travel arrangements, logistics and submit expenses for the executives in a timely manner.
• Plan and coordinate logistics for meetings, conferences and events.
• Act on behalf of executives in delegated tasks and confidential matters, exercising sound judgment and discretion.
• Plan and coordinate social activities to promote engagement and team cohesion.
• Provide support for center-wide initiatives and events.
• Uphold the highest level of professionalism and confidentiality at all times.
• Manage multiple priorities, respond to shifting demands and support special projects as assigned.
• Maintain various management lists, organizational charts and reports.
• Support business continuity planning and related activities.
• Establish and maintain an organized and efficient system for document filing and retrieval.
• Manage procurement of business cards, corporate/employee gifts, process invoices and handle IT requests.
• Prepare and manage highly confidential correspondence, presentations, reports, and other essential documents.
• Assist in the onboarding of new hires.
• Provide general administrative support to the center as needed.

How this opportunity is different

The Executive Assistant (EA) provides high-level administrative support to C-suite & Senior Leadership. This dynamic role requires exceptional organizational skills, attention to detail, effective communication abilities and the utmost discretion in handling confidential information.

Skills and experience that will lead to success

• Minimum 5 years of experience in an executive assistant or similar role, supporting senior-level executives.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and generally proficient with other business technology/software tools.
• Strong organizational and time management skills with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills.
• High level of discretion and confidentiality.
• Proactive and resourceful problem solver with strong attention to detail.
• Ability to work independently as well as collaboratively in a team environment.
• Flexible and adaptable to changing priorities and demands.

How we support our colleagues

In addition to our comprehensive benefits package, we encourage an inclusive workforce. Plus, our agile environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions for our colleagues as well.

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative and inclusive workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.

We are committed to providing equal employment opportunities and fostering an inclusive workplace. If you require accommodations during the application or interview process, please let us know. You can request accommodations by emailing us at [e-mail] or your recruiter. We will work with you to meet your needs and ensure a fair and equitable experience.

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