Executive Assistant

TREVOSE PARTNERS EXECUTIVE PTE. LIMITED; Singapore; On-site; SGD 70,000 - 100,000; Full time

Job summary

A leading global investment firm in Singapore seeks an experienced Executive Assistant to provide high-level administrative support to senior executives. The role includes managing complex schedules, drafting correspondence, and coordinating internal and external communications. Candidates should have 10+ years in similar high-intensity environments, demonstrating discretion, excellent organizational skills, and proficiency in Microsoft Office. A proactive mindset and ability to work under pressure are essential for success in a fast-paced environment.

Qualifications

• Demonstrated ability to manage complex schedules and sensitive information.
• Proficient in drafting and finalizing correspondence and documents.
• Experience in planning logistics for domestic and international travel.

Responsibilities

• Review incoming mail/email, prioritize, summarize, and respond as needed.
• Plan logistics for domestic and international travel, including itineraries.
• Act as liaison with portfolio organizations, investors, guests, and staff.

Skills

Manage highly confidential information with discretion

Strong written communication and research skills

Ability to adapt to shifting priorities

Critical thinker, proactive

Excellent organizational skills

Education

10+ years of executive assistant experience

Proficiency in Microsoft Office

Strong organizational and interpersonal skills

Tools

CRM/document management systems

Job description

Company Overview

Our client is a leading global investment firm offering alternative asset management, capital markets, and insurance solutions. The firm focuses on generating attractive investment returns through a disciplined approach, employing top-tier professionals, and supporting growth in portfolio companies and communities. Their investment activities span private equity, credit, real assets, and hedge funds, with insurance subsidiaries offering retirement, life, and reinsurance products.

Position Summary

The Executive Assistant will provide high-level administrative support to senior executives, managing complex schedules, sensitive information, and coordinating internal and external communications. This role requires discretion, initiative, and the ability to prioritize multiple tasks in a fast-paced, high-performance environment.

Key Skills & Attributes

• Manage highly confidential information with discretion
• Handle high workload with multi-tasking and prioritization
• Strong written communication and research skills
• Extensive experience managing complex and fluid calendars
• Excellent organizational skills, including filing systems, trackers, and contacts
• Ability to adapt to shifting priorities and exercise sound judgment
• Critical thinker, proactive, and able to anticipate executive needs
• Team player able to work with internal and external stakeholders professionally

Responsibilities

Communication & Information Management

• Review incoming mail/email, prioritize, summarize, and respond as needed
• Draft, proof, edit, and finalize correspondence and documents

Planning & Scheduling

• Plan logistics for domestic and international travel, including itineraries, agendas, directions, and backup materials
• Prepare and submit accurate expense reports in line with policy
• Manage executives’ calendars, anticipate conflicts, and communicate changes promptly
• Schedule meetings and events, ensuring necessary equipment/materials and hospitality services
• Coordinate investor and portfolio company meetings, prepare materials, track action items, and follow up
• Organize logistics for internal/external meetings, presentations, and industry events
• Proactively anticipate executive needs and ensure schedules are effectively managed

Liaison & Teamwork

• Act as liaison with portfolio organizations, investors, guests, and staff in a professional manner
• Handle confidential matters discreetly and professionally
• Support colleagues and firm-wide initiatives, including special projects or event planning

Ideal Experience & Qualifications

• 10+ years of executive assistant experience in private equity, asset management, investment banking, management consulting, or similar high-intensity environments
• Excellent written and verbal communication skills in English (Mandarin a plus)
• Strong organizational, interpersonal, and communication skills
• Superior time management, discretion, integrity, and attention to detail
• Ability to work flexible hours as needed
• Ability to synthesize information from multiple sources, identify patterns, and connect organizational elements
• Proficiency in Microsoft Office; experience with CRM/document management systems a plus
• Proactive, independent, and able to work under pressure
• Professional demeanor, sound judgment, and service-oriented mindset

Equal Opportunity

The firm is an equal opportunity employer, considering all applicants regardless of race, color, religion, national origin, age, sex, marital status, disability, veteran status, sexual orientation, or any legally protected category.