Executive Assistant

TELUS HOLDINGS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A technology and communication company in Singapore is seeking an experienced Executive Assistant to support the HR Manager and Principals. Responsibilities include managing schedules, coordinating family-related arrangements, and handling sensitive information with discretion. Candidates must be proficient in Excel, organized, and capable of multitasking. This role is crucial for ensuring smooth day-to-day operations and supporting the workload of the HR Manager and Principals.

Qualifications

• Experience managing schedules and appointments for executives.
• Strong proficiency in Excel for data tracking and entry.
• Ability to handle confidential information with discretion.

Responsibilities

• Assist with family-related arrangements.
• Manage calendars and files.
• Perform data entry tasks accurately.

Skills

Experience as an Executive Assistant or similar role

Proficient in Excel with strong data entry accuracy

Good communication skills

Organized, proactive, and able to multitask

Trustworthy, discreet, and reliable

Tools

Excel

Job description

Purpose of the Role

The Executive Assistant reports to the HR Manager and supports the HR Manager and Principals with daily administrative duties, family-related matters, simple data entry, and ad-hoc tasks. The role requires discretion, reliability, and initiative to ensure smooth day-to-day operations.

Key Responsibilities

Executive & Family Support

• Assist with schedules, appointments, and family-related arrangements.

• Coordinate with family members, vendors, schools, and service providers when needed.

• Handle personal and family matters with confidentiality and care.

Administrative & EA Support

• Manage calendars, emails, documents, and filing.

• Prepare basic documents, reports, and presentations.

• Arrange travel and logistics when required.

Data Entry & Excel Support

• Perform simple data entry tasks accurately.

• Maintain and update basic Excel spreadsheets and trackers.

Ad-Hoc & Project Support

• Assist with ad-hoc tasks and projects assigned by the HR Manager or Principals.

• Track follow-ups and ensure tasks are completed on time.

Communication & Professionalism

• Liaise with internal and external parties as needed.

• Handle sensitive information with professionalism and discretion.

Key Skills & Expectations

• Experience as an Executive Assistant or similar role.

• Proficient in Excel with strong data entry accuracy.

• Good working knowledge of Excel for tracking and data entry tasks.

• Organized, proactive, and able to multitask.

• Trustworthy, discreet, and reliable.

• Good communication skills.

Success Measures

• Daily tasks and family matters are handled smoothly.

• Administrative and data entry work is accurate and timely.

• The HR Manager’s and Principals’ workload is well supported.

• Confidentiality and consistency are maintained.