Executive Assistant

Quantbox Research; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A financial services company in Singapore is seeking a highly organized Executive Assistant to support the executive team with high-level administrative tasks. The ideal candidate will have a Bachelor's degree and at least 5 years of experience in a similar role. Responsibilities include managing complex calendars, coordinating travel, and maintaining confidentiality. The company offers competitive compensation, benefits, and a collaborative work culture.

Benefits

Competitive compensation

4 Weeks of paid vacation

Medical insurance

International team outing

Qualifications

• 5+ years of experience supporting C-level executives or senior leadership.
• Outstanding written and verbal communication skills.
• Ability to thrive under pressure and handle confidential information.

Responsibilities

• Manage complex calendars and schedule internal/external meetings.
• Coordinate domestic and international travel arrangements.
• Act as liaison between the executive and internal/external stakeholders.
• Maintain accurate records and files; handle confidential documents.
• Support the planning and execution of events and meetings.

Skills

Organizational skills

Discretion

Communication skills

Time-management skills

Problem-solving skills

Education

Bachelor's degree or equivalent experience

Job description

We are seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to the executive team. This role requires exceptional communication skills, discretion, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

Manage complex calendars, including scheduling internal/external meetings, travel, and appointments.

Coordinate domestic and international travel arrangements, including itineraries, transportation, and accommodations.

Act as a liaison between the executive and internal/external stakeholders, maintaining professionalism and confidentiality at all times.

Organize and prioritize incoming information and requests, ensuring appropriate follow-up.

Assist in managing projects and initiatives on behalf of the executive team.

Maintain accurate records and files; handle confidential documents with discretion.

Support the planning and execution of events, meetings.

• Anticipate needs and proactively bring together appropriate resources to support the executive’s activities.

Qualifications:

Bachelor's degree or equivalent experience preferred.

5+ years of experience supporting C-level executives or senior leadership.

Outstanding written and verbal communication skills.

High level of discretion, integrity, and professionalism.

Strong organizational and time-management abilities.

Ability to thrive under pressure and handle confidential information with the utmost discretion.

Self-starter with a proactive mindset and strong problem-solving skills.

Preferred:

Experience in Finance Industry

• Experience working in a startup or high-growth environment.

Quantbox is a place of friends and colleagues, where people convert their passion into action. We believe in togetherness that brings out the best in ourselves and our Company. Our open and casual work culture gives you the space to innovate and deliver. Everyone on the team is approachable.

Employee remuneration packages are reviewed regularly to ensure that they remain competitive. In recognition of our employees’ contributions and performance, for full time permanent roles we provide:

• Competitive compensation
• 4 Weeks of paid vacation
• Medical insurance
• International team outing

Quantbox is an equal opportunities employer.