Executive (Asset and Operations), Dean's Office

National University of Singapore; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading educational institution in Singapore is seeking an Executive (Asset and Operations) for its Dean's Office. The role involves supporting asset management, maintaining inventory and SAP records, and coordinating administrative tasks. Candidates should hold a degree, have at least 2 years of relevant experience, and possess strong organisational skills. Proficiency in Microsoft Office and familiarity with asset management systems is preferred. This position offers the chance to contribute to a reputable educational environment.

Qualifications

• Minimum 2 years of relevant experience in administrative, financial, and logistics roles.
• Prior experience in administrative support, inventory management, or asset management preferred.
• Experience in a tertiary education environment is an advantage.

Responsibilities

• Support creation, tracking, and maintenance of assets and inventory records.
• Maintain and update SAP system records and verify physical assets.
• Administer general and teaching facilities booking systems.

Skills

Attention to detail

Organisational skills

Time management

Interpersonal skills

Proactive attitude

Education

Degree in any discipline

Tools

SAP

Microsoft Office

Job description

Executive (Asset and Operations), Dean's Office

About NUS Business School

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family!

To learn more about the NUS Business School, please visit https://bschool.nus.edu.sg/

Job Description

Asset Management

• Routine‑Based Tasks:
  • Support the creation, tracking, and maintenance of assets and inventory records.
  • Maintain and update SAP system records, including conducting physical asset checks, verification, and printing of QR labels.
  • Update and manage internal asset inventory databases.
  • Assist with the issuance and return of equipment loans, ensuring timely updates of all loan‑related system records.
  • Perform housekeeping of items in the storage area to ensure proper organisation and accessibility.
  • Provide general administrative support to the Asset Management Team and perform any other duties as assigned by the Reporting Manager.
• Project/Event‑Based Tasks:
  • Provide administrative and logistical support for the annual/periodic Asset Verification Exercise.
  • Assist in project‑based related activities such as notebook refresh exercises and Multi‑Functional Printer (MFP) renewal cycles, including preparation of purchase orders, vendor coordination and deployment planning.

Operations

• Administer general and teaching facilities booking systems.
• Maintain accurate space data and utilisation records.
• Coordinate annual space review with campus planning and management.

Qualifications

• Degree holder in any discipline with a minimum of 2 years of relevant experience in administrative, financial and logistics roles.
• Prior experience in administrative support, inventory management, or asset management is preferred.
• Familiarity with SAP or other enterprise resource planning (ERP) systems is an advantage.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Experience working in a tertiary education environment will be an advantage.

Skills and Competencies

• Meticulous with strong attention to detail and accuracy in data entry and record updates.
• Good organisational and time‑management skills to handle routine tasks and project‑based duties.
• Possess good interpersonal skills and able to work well in teams and take part in cross‑team projects.
• Hands‑on, proactive, and able to work independently with minimal supervision.
• Willingness to learn and adapt to new systems and processes.

More Information

Location: Kent Ridge Campus

Organization: School of Business

Department: Dean's Office (BIZ)

Employee Referral Eligible: No

Job requisition ID: 31162