Executive, Administration & Liaison (President’s Office)

Hope Initiative Alliance; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A nonprofit organization in Singapore seeks an Executive, Administration & Liaison to support its President's Office. The role includes coordinating governance and liaison functions, providing administrative support for meetings, and liaising with stakeholders. Candidates should have a diploma or degree and 2–3 years of relevant experience. Strong communication skills and proficiency in Microsoft Office are required. Exposure to senior leadership and meaningful work to aid vulnerable communities are part of the offer.

Benefits

Exposure to senior leadership

Opportunity to work with government agencies

Meaningful work supporting vulnerable communities

Qualifications

• 2–3 years of relevant working experience is required.
• Strong written and verbal communication skills, including formal business writing.
• Proficient in Microsoft Office applications.
• Bilingual in English and Mandarin is an advantage.

Responsibilities

• Provide administrative and secretariat support for meetings.
• Assist in drafting correspondence and briefings.
• Support compliance with regulatory and organisational requirements.

Skills

document control

Leadership

Microsoft Office

Interpersonal Skills

Administration

Compliance

Secretarial support

internal governance

Accountability

Communication Skills

Liaising with Stakeholders

Able To Work Independently

Education

Diploma or Degree

Job description

Roles & Responsibilities

Department: President's Office

Reports to: Head of Administration & Liaison, President’s Office

Role Overview

The Executive, Administration & Liaison supports the President’s Office in coordinating administrative, governance, and liaison functions across Hope Initiative Alliance. Working closely with the Head of Administration & Liaison, this role provides high-quality support in correspondence, stakeholder liaison, meeting coordination, policy administration, and special projects.

The role plays an important part in ensuring smooth internal coordination, effective external engagement, and strong governance support, enabling the President’s Office to function efficiently and responsively.

Key Areas of Responsibility

Administration & Secretariat Support

• Provide administrative and secretariat support for Management, Board, and committee meetings, including agenda preparation, minutes, and follow-ups
• Coordinate schedules, documentation, and correspondence for the President’s Office
• Support record-keeping and documentation for governance and compliance purposes

Liaison & Communications Support

• Assist in drafting correspondence, briefings, and written materials on behalf of the President or senior management
• Support liaison with external stakeholders, including government agencies, partners, donors, and sector organisations
• Coordinate follow-ups and communication flow between internal teams and external parties

Governance & Compliance Support

• Assist in maintaining and administering internal policies, procedures, and governance documents
• Support compliance with regulatory, contractual, and organisational requirements, including PDPA-related administration
• Assist with preparation and tracking of submissions, declarations, and reports as required

Operations & Special Projects

• Provide coordination support across departments to track tasks, timelines, and follow-ups
• Support special projects, events, and initiatives under the President’s Office
• Perform other duties as assigned by the Head of Administration & Liaison or senior management

Requirements

• Diploma or Degree with at least 2–3 years of relevant working experience
• Strong written and verbal communication skills, including formal business writing
• Comfortable engaging stakeholders across different levels of seniority
• Highly organised, detail-oriented, and able to manage multiple tasks
• Able to work independently while collaborating effectively with teams
• Proficient in Microsoft Office applications
• Bilingual in English and Mandarin is an advantage

What We Offer

• Exposure to senior leadership, governance processes, and cross-sector engagement
• Opportunity to work closely with government agencies, corporates, and community partners
• Meaningful work supporting initiatives that serve vulnerable communities in Singapore

Tell employers what skills you have

• document control
• Leadership
• Microsoft Office
• Interpersonal Skills
• Administration
• Compliance
• Secretarial support
• internal governance
• Accountability
• Communication Skills
• Liaising with Stakeholders
• Able To Work Independently