ET13353681 Executive Assistant (Permanent)

ROBERT HALF INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A multi-national financial services firm in Singapore is seeking an Executive Assistant to provide comprehensive support to the Chairman. This role involves managing his schedule, coordinating logistics for meetings, preparing materials, and handling confidential documents. The ideal candidate has 4-7 years of experience supporting senior executives, is proficient in Microsoft Office, and possesses excellent communication skills. Proficiency in Mandarin is advantageous. The position requires strong organizational abilities and a high level of discretion.

Qualifications

• 4 to 7 years of experience supporting senior management or C-suite executives.
• Working proficiency in Mandarin is an advantage.
• Flexibility in working hours and high level of discretion required.

Responsibilities

• Provide comprehensive executive support to the Chairman.
• Coordinate meeting logistics, prepare materials and take minutes.
• Manage complex travel arrangements and expense claims.

Skills

Strong proficiency in Microsoft Office

Excellent written and verbal communication skills

Organizational and multitasking abilities

Education

Diploma or Bachelor’s degree in Business Administration, Management, or related field

Job description

The Company

A multi-national company in the financial services industry is currently seeking an Executive Assistant to join their dynamic team.

The Role

The role provides comprehensive executive support to the Chairman, including managing his daily schedule, appointments, and meetings across both professional and social engagements. Responsibilities include coordinating meeting logistics, preparing materials, minutes, and follow-up actions, handling correspondence and confidential documents, and managing complex travel arrangements and expense claims. The role also involves liaising with internal and external stakeholders, supporting project tracking, reporting, and research, organizing corporate and executive events, maintaining efficient document management systems, and exercising a high level of discretion and professionalism in all communications and decisions.

Your Profile

The ideal candidate holds a Diploma or Bachelor’s degree in Business Administration, Management, or a related field, or possesses equivalent relevant experience. They should have at least 4 to 7 years of experience supporting senior management or C-suite executives, with strong proficiency in Microsoft Office and collaboration tools. Excellent written and verbal communication skills are required, with working proficiency in Mandarin being an advantage. The role demands exceptional organizational and multitasking abilities, strong attention to detail, flexibility in working hours, and a high level of discretion, integrity, and professional judgment.

Apply Today

Please send your resume, in WORD format only and quote reference number 67020-0013353681, by clicking the apply button. Please note that only short-listed candidates will be contacted.

Robert Half International Pte Ltd. Co. Registration no.: 200612189E | EA Licence no.: 07C5595 | Tan Yee Le (Elise) EA Registration no.: R1330020