Educational Administration Officer

XCL World Academy; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

An international educational institution in Singapore is seeking an Educational Administration Officer to support the management of daily operations in the Secondary Years. The candidate should possess a Diploma or Degree in Business Administration, along with a minimum of two years of experience in an administrative role, ideally within an international school setting. Strong communication and interpersonal skills are essential, as well as proficiency in school management systems like PowerSchool.

Qualifications

• Minimum 2 years’ experience in a school, preferably in an international school setting.
• Previous experience in an administrative or similar role.
• Able to manage and handle systems comfortably.

Responsibilities

• Coordinate and manage daily cover/supply arrangement.
• Track student attendance and relevant communications.
• Lead exam timetabling and invigilation schedules.

Skills

Communication skills

Interpersonal skills

Team player

Time management

Education

Diploma / Degree in Business Administration or related fields

Tools

PowerSchool

Managebac

OpenApply

Job description

Overview

XCL World Academy is seeking to recruit an Educational Administration Officer. The successful incumbent will be responsible for supporting the Secondary Years leadership team with the management of the daily operations of the secondary school. It is expected that the Educational Administration Officer will have a good understanding of school management information systems in addition to strong communication and interpersonal skills - will be required to interface with school staff, students, and parents/guardians.

Main Responsibilities

• Coordinate and manage daily cover/supply arrangement for the Secondary Years - in conjunction with the Dean of Student Life.
• Manage and coordinate the deployment of cover/supply teachers.
• Student Attendance/Arrival tracking - inclusive of contacting parents whose ward has not arrived at school and communication regarding their absence has not been received.
• Tracking of teachers who have not recorded student attendance.
• Attendance Tracking - To ensure students are meeting attendance requirements as set by the authorities [ICA].
• With support from the IB Coordinators and Dean of Student Life, lead exam timetabling and invigilation schedules (Semester Examinations, Mocks, MYP and DP Examinations, CAT4, PASS, MAP, PIVOT).
• Ensure set-up and smooth running of the internal examinations process including the coordination of the deployment of invigilators.
• Understand and operate the areas of the schools integrated management system (PowerSchool, and any related software programmes, that support the organisation of the curriculum; assessment and reporting to parents (Managebac, OpenApply).
• Make changes to the Secondary Years timetable, staffing and rooming in PowerSchool throughout the academic year (Where required).
• Ensure that school management information systems are set up accurately in preparation for reporting periods.
• To assist in the SY office in the absence of the Executive Assistant.
• Fulfil other relevant divisional duties as directed by the SY Principal.

Position Requirements

• A Diploma / Degree in Business Administration or in other related fields.
• Minimum 2 years’ experience in a school, preferably in an international school setting (Secondary Years).
• Previous experience in an administrative or similar role.
• Able to manage and handle systems comfortably.
• Excellent English Language communication skills (Verbal & Written).
• Team player, ability to work with tight deadlines and solution focused.
• Flexible, adaptable and quick learner.

Application

Interested applicants are welcome to apply or send in your resume to [e-mail] by 25 September 2025.

Important note

The School’s HR team will connect directly with successful candidates and XCL World Academy does not require candidates to make any form of payment during the recruitment process.

About us

XCL World Academy is an international school in Singapore for students aged 2 to 18, fully committed to the academic, emotional and social development of its students. We are immensely proud to be the first and only international school in Singapore authorized to offer all four International Baccalaureate (IB) programmes.

We aspire to recruit employees that share and understand our commitment to empowering an international community of happy learners who aspire to positively impact others. We are committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to Safer Recruitment processes such as interviews, employment reference checks, identity and criminal record checks.