Documentation and Digitalisation Support Staff - Biomedical Grove Road

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A staffing agency in Singapore is seeking a detail-oriented individual for a document management role. Responsibilities include scanning and digitising hard-copy records, managing sensitive information, and ensuring proper disposal of documents after digitisation. Candidates should possess a GCE 'O' Level or Diploma and experience in document management and administrative tasks. This role offers a competitive salary range of $2100 to $2300 and has a contract duration of 9 months with an option to extend.

Qualifications

• Basic computer literacy, including use of scanners and file organisation.
• Experience in document management and administrative support.
• Ability to handle repetitive tasks with accuracy and attention to detail.

Responsibilities

• Scan and digitise hard-copy records accurately.
• Manage sensitive and confidential information following policies.
• Dispose of hard-copy documents post-digitalisation securely.
• Coordinate with lab personnel and maintain progress records.
• Assist in document handling and storage during the process.

Skills

Attention to detail

Basic computer literacy

Document management

Handling confidential information

Education

GCE 'O' Level / Diploma or equivalent

Job description

9 months (option to extend for two months)

Salary: $2100 to $2300

Key Responsibilities

1. 1. Scanning & Digitalisation of Hard-Copy Records
   • a. Collect, organise, and prepare hard-copy documents from assigned laboratories or departments for scanning.
   • b. Digitise files accurately and in accordance with established naming conventions and file structures.
   • c. Perform quality checks to ensure scanned documents are complete, legible, and properly indexed.
   • d. Upload and maintain digital files into designated shared drives or document repositories following guidelines.
2. 2. Handling Sensitive & Confidential Information
   • a. Manage records that may contain confidential, personal, or sensitive data in compliance with data protection and confidentiality policies.
3. 3. Secure Disposal of Hard-Copy Documents
   • a. Dispose select documents after confirmation of successful digitalisation.
   • b. Track disposal volumes and maintain basic logs where required.
4. 4. Coordination & Workflow Management
   • a. Work closely with department Planning & Ops, lab personnel, and department representatives, in line with planned scanning schedules.
   • b. Maintain progress records and provide updates on completion status or issues encountered.
5. 5. General Support Duties
   • a. Assist in safe handling, transport, and storage of documents during the digitalisation process.
   • b. Uphold good document management practices throughout the project.
   • c. Support any other tasks related to the digitalisation exercise as assigned.

Minimum Requirements

• GCE ‘O’ Level / Diploma or equivalent.
• Basic computer literacy, including use of scanners, shared drives, and file organisation.
• Ability to handle repetitive tasks with accuracy and attention to detail.
• Experience in document management, administrative support, and record digitalisation projects.
• Familiarity with handling confidential or sensitive information.

EA License No.: 96C4864

Reg No.: R25128798 HUANG QIMENG