Document Controller / Site Project Admin

TSTAR RECRUIT PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment firm in Singapore is seeking a Document Control Specialist to maintain and update the document control system while supporting project managers. Ideal candidates should have a diploma or degree in Business Administration or Construction Management, along with 2-3 years of relevant experience. Proficiency in document control principles and MS Office is required. This position offers a salary of up to SGD 4,000 plus a variable bonus, with working hours Monday to Friday from 8 AM to 5 PM.

Qualifications

• Minimum 2-3 years of experience in document control, construction administration, or site-based roles.
• Strong understanding of document control principles and version control protocols.
• Adaptable, proactive, and able to manage multiple tasks under tight timelines.

Responsibilities

• Maintain and update the document control system.
• Ensure accurate filing, storage, and retrieval of all project documents.
• Support project managers with schedules, reports, and administrative tasks.

Skills

Document control principles

MS Office Suite proficiency

Communication skills

Analytical skills

Teamwork

Education

Diploma or Degree in Business Administration or Construction Management

Tools

Electronic document management systems

Job description

Key Responsibilities

• Maintain and update the document control system, including drawings, specifications, contracts, correspondences, and reports.
• Ensure accurate filing, storage, retrieval, and version control of all project documents.
• Control the issuance, tracking, and revision of documents in line with company procedures and project requirements.
• Distribute documents and updates to project teams, consultants, subcontractors, and stakeholders as needed.
• Maintain registers for incoming and outgoing documents.
• Support project managers with schedules, reports, meetings, and other administrative tasks.
• Raise and follow up on purchase requests and track project‑related procurement.
• Prepare monthly worker reports and assist in staff welfare matters.
• Handle public feedback and support liaison with authorities (e.g., NEA, BCA, LTA).
• Ensure adherence to document control procedures, confidentiality, and compliance requirements.

Requirements

• Diploma or Degree in Business Administration, Construction Management, or related discipline.
• Minimum 2–3 years of relevant experience in document control, construction administration, or site‑based roles.
• Strong understanding of document control principles, best practices, and version control protocols.
• Proficiency in electronic document management systems and Microsoft Office Suite (Word, Excel, PowerPoint).
• Effective communication and interpersonal skills; able to work with project teams, consultants, and stakeholders.
• Ability to work independently and collaboratively in a team environment.
• Adaptable, proactive, and able to manage multiple tasks under tight timelines.

Additional Information:

• Salary: Up to SGD 4,000 + Variable Bonus
• Working Location: Project Location or HQ
• Working Hours: Mon - Fri, 8am - 5pm

For interested parties, kindly click on "APPLY NOW" or send in your resume in MS Word format to [e-mail]

We regret that only shortlisted candidates will be notified

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