Document Controller (Marine/Offshore)

Talent Titans Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An international firm in Singapore is seeking an Administrative Assistant to support management with daily operations, documentation, and basic finance activities. The ideal candidate will have a NITEC or Diploma in Business Administration or Accounting with 2–3 years of administrative experience. Proficiency in MS Office and strong organisational skills are essential. This role provides exposure to finance and project coordination, ideal for those eager to develop their skills in a fast-paced environment.

Qualifications

• 2–3 years of administrative experience; accounting exposure is an advantage.
• Highly organised, detail-oriented, and able to multitask effectively.
• Proactive attitude with willingness to learn and take initiative.

Responsibilities

• Provide administrative and clerical support to management and project teams.
• Manage document control, filing systems, and project records.
• Assist with basic accounting tasks including AP/AR data entry and invoice tracking.
• Support preparation of purchase orders and payment documentation.
• Liaise with suppliers, clients, and internal departments.
• Assist with month-end documentation and finance reporting.
• Coordinate office logistics and meeting arrangements.
• Provide administrative support for management and board meetings.

Skills

Organisational skills

Attention to detail

Multitasking

Proficiency in MS Office

Multitasking

Education

NITEC or Diploma in Business Administration or Accounting

Job description

Role Overview

This role supports daily administrative, documentation, and basic finance activities in a fast-paced international environment. It offers broad exposure to operations, finance, and project coordination, making it ideal for individuals looking to develop strong organisational and accounting skills while working closely with management and project teams.

Key Responsibilities

• Provide administrative and clerical support to management and project teams
• Manage document control, filing systems, and project records
• Assist with basic accounting tasks including AP/AR data entry, invoice tracking, and cashflow reporting
• Support preparation of purchase orders, expense claims, and payment documentation
• Liaise with suppliers, clients, and internal departments
• Assist with month-end documentation and finance reporting
• Coordinate office logistics, supplies, and meeting arrangements
• Provide administrative support for management and board meetings

Requirements

• NITEC or Diploma in Business Administration, Accounting, or related discipline
• 2–3 years of administrative experience; accounting exposure is an advantage
• Proficient in MS Office (Word, Excel, Outlook, Teams)
• Highly organised, detail-oriented, and able to multitask effectively
• Proactive attitude with willingness to learn and take initiative