Document Controller

Black & White Engineering (Formerly Homan O’Brien); Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading MEP design consultancy is seeking a Document Control Specialist in Singapore to oversee project document management. You will implement and maintain systems, ensure compliance, and provide administrative support to engineering teams. Ideal candidates will have experience in a construction or engineering environment, strong detail orientation, and be proficient with document management systems and Microsoft Office Suite. A collaborative approach is necessary for engaging with various stakeholders in this dynamic role.

Qualifications

• Experience in document control and administrative roles in construction or engineering.
• Familiarity with BIM and document management best practices.
• Ability to collaborate effectively with diverse teams.

Responsibilities

• Manage and distribute project documents efficiently.
• Maintain compliance with quality control procedures.
• Generate reports on document control issues.

Skills

Document control experience

Strong attention to detail

Good communication skills

Knowledge of EDMS systems

Intermediate to Advanced Excel

Tools

Microsoft Office Suite

Procore

Aconex

Revit

AutoCAD

Job description

Date : 30/04/2025

About the Role

Black & White Engineering (B&W) is a leading MEP design consultancy launched in the UAE in 2007. In 2014 we became an independent company and are now a true global consultancy with offices in Europe, Middle East, Asia, and Australia.

Our engineering expertise reaches across all sectors of the construction industry, providing pragmatic and practical design solutions to ensure our projects are spatially and operationally efficient. Our design process fully considers the installation and maintenance practicalities on site.

Reporting to Director and Associate Director, the purpose of this role is to provide document control and administrative support to the team. Projects are located globally, and it will be necessary to consult closely with Regional B&W teams.

Responsibilities

• Oversee the management, distribution, and filing of all incoming and outgoing project documents including drawings, specifications, and other related documents to the projects.
• Implement and maintain a document control system to ensure all project documents are accurately recorded and tracked.
• Ensures compliance with standard procedures for quality control and storage of project documents.
• Familiar with ISO standards
• Distribute project documents to appropriate parties in a timely manner and making sure all stakeholders have access to this information.
• Keeping trackers up to date.
• Generate reports on document control issues and distribution logs.
• Aids and support with preparing reports for overdue responses and flagging key consultants to project managers.
• Coordinates with engineers, project managers, contractors to collect, review, and distribute project documents, as needed.
• Provides miscellaneous administrative support to project teams.

Requirements

• Experience in document control and related administrative role in a construction or engineering environment.
• Strong diligence is essential to ensure accuracy and completeness of record.
• Previous experience with working on design and construction field is a plus.
• Good written and verbal communication skills in English.
• Knowledge of document management processes and best practices including document naming convention, folder structure, and workflow.
• Knowledge of EDMS systems including ACC, Procore, Aconex
• Familiarity with BIM, Revit AutoCAD a distinct advantage
• Intermediate to Advanced skills in Microsoft Excel.
• Proficient with Microsoft Office suite including, SharePoint.
• Familiarity in other document management systems is also beneficial.
• Knowledge of construction contract administration.
• Ability to collaborate with colleagues across different departments / offices.
• Independent and initiative-taking with an ability to adapt and be flexible in a team environment.

Getting Results & Working Together

At B&W our VISION is to be a Leading Global MEP Consultancy, and we have five STRATEGIC BUSINESS THEMES that guide how we achieve this.

These priorities are fundamental to our business planning process and underpin our ability to achieve our goals and objectives.

The Way We Work With Each Other, And Our Clients Is Critical To Our Success, And We Have Five VALUES To Support This

• Accountability: Everyone is accountable.
• Integrity: We are straight-talking, respectful, and fair.
• Simplicity: Both in our approach and solutions.
• Supportive: We are approachable, inclusive, and we recognise success.
• Quality: We strive to get it right first time, every time.

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