Corporate Secretary

TECHNTEA PTE. LTD.; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A corporate governance firm in Singapore is seeking a qualified Company Secretary to oversee corporate secretarial, governance, and compliance tasks. The ideal candidate will have at least 3 years of relevant experience and a strong grasp of corporate governance matters. Responsibilities include managing statutory filings, corporate actions, and collaboration with internal teams. Candidates should possess a degree in Business Administration or Law, and proficiency in English and Chinese for communication across diverse regions.

Qualifications

• Minimum 3 years of experience in corporate secretarial roles.
• Solid understanding of the Companies Act and ACRA requirements.
• Knowledge of offshore jurisdictions like BVI and Cayman Islands.

Responsibilities

• Lead coordination with stakeholders for corporate secretarial matters.
• Execute corporate actions, maintaining accurate corporate records.
• Monitor regulatory updates to ensure compliance and mitigate risks.

Skills

Strong organizational skills

Proficient in English

Proficient in Chinese

Proficient in Microsoft Office

Education

Diploma or Degree in Business Administration, Law, or Accountancy

Job description

Job Summary

The Company Secretary will lead corporate secretarial, governance, regulatory compliance, and banking matters for the Group’s Singapore and regional entities. You will ensure timely and accurate statutory filings, coordinate cross-border activities, and oversee corporate governance and KYC/AML compliance to support business integrity and operational excellence.

Responsibilities

• Lead communication and coordination with directors, shareholders, auditors, bankers, regulators, and external agents across Singapore, Australia, Malaysia, China, and offshore jurisdictions to manage corporate secretarial and governance matters effectively
• Execute corporate actions including incorporations, strike-offs, share transfers, and changes in directors or shareholders to maintain accurate corporate records
• Prepare, review, and maintain statutory registers, board and shareholder resolutions, and meeting minutes to ensure compliance with legal and governance requirements
• Monitor regulatory updates and advise management on changes impacting corporate governance and statutory compliance to mitigate risks
• Manage bank account openings by preparing company and officer documents, corporate structure charts, and business plans; certify documents and liaise with bankers to facilitate smooth onboarding of new and existing entities
• Oversee ongoing KYC and AML queries from banks and auditors to maintain uninterrupted banking facilities and regulatory compliance
• Maintain the Master Compliance Calendar to track statutory deadlines from Business Registries, Tax Authorities, and Monetary Authorities, ensuring all submissions are timely and accurate
• Act as document controller by organizing and maintaining complete, up-to-date digital archives for every entity to support audit readiness and regulatory inspections
• Collaborate closely with internal Finance and Compliance teams to proactively follow up on document preparation and compliance with regulatory and submission deadlines
• Provide administrative support to the Finance Team by collecting relevant documents, retrieving documents for audits, and managing operational tasks
• Undertake ad-hoc tasks and special projects as assigned by the Manager to support evolving business needs

Preferred competencies and qualifications

• Diploma or Degree in Business Administration, Law, Accountancy, or a related discipline
• At least 3 years of relevant experience in a corporate secretarial firm or in-house corporate secretarial role
• Solid understanding of the Companies Act and ACRA requirements
• Knowledge of offshore jurisdictions such as BVI, Seychelles, and Cayman Islands
• Familiarity with banking KYC / AML and corporate account opening processes
• CGI / ICSA qualification (Chartered Secretary / Chartered Governance Professional) is highly preferred; candidates currently pursuing the qualification are welcome
• Proficient in Microsoft Office, especially Excel and Word
• Strong organizational skills with high attention to detail
• Positive working attitude, proactive, collaborative team player, and able to work independently with minimal supervision
• Proficient in English and Chinese (written and spoken) to liaise with global agents and internal stakeholders, supporting effective communication across diverse regions