Corporate Secretarial Manager

PROTEGE FUND SERVICES PTE. LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading fund administration firm in Singapore is seeking a Corporate Secretarial Manager to oversee compliance and corporate secretarial matters for clients. The role requires at least 5 years of managerial experience and strong organizational and communication skills. The successful candidate will work collaboratively across departments and coach junior staff. Attractive compensation and performance bonuses are offered, along with the opportunity to be part of a dynamic team.

Benefits

Attractive compensation of SGD 4,500 - SGD 7,500

Performance bonus

Opportunity to be part of a fast growing team

Qualifications

• Minimum 5 years' experience in a corporate secretarial managerial role.
• Currently operate in a managerial capacity within an outsourcing/service provider.
• Ability to communicate in Chinese for client interactions.

Responsibilities

• Ensure compliance with statutory and regulatory requirements.
• Organize and prepare agenda, resolutions, and minutes for meetings.
• Liaise with external auditors and regulatory bodies.

Skills

Strong organizational and time-management skills

Strong verbal and written communication skills

Client service oriented, with excellent interpersonal skills

Education

Degree holder or professional certificate in Chartered Secretary

Job description

Company Description

Protege Fund Services is an independent Asia based Fund Administrator. We serve a growing list of sophisticated client base ranging from individual private clients to large financial corporations. We believe in building a long-term working relationship with our clients to create successful partnerships through customized and innovative solutions. Safeguarding our clients' privacy and confidentiality interests through robust operational processes and original solutions is our top priority.

Job Description & Requirements

This is a full-time role located in Singapore. The Corporate Secretarial Manager to join our dynamic team. The Corporate Secretarial Manager will oversee all corporate secretarial and compliance matters of their clients, including private and public listed companies, and ensuring adherence to statutory requirements and best practices. This role requires meticulous attention to detail, strong communication skills, and the ability to work collaboratively across departments.

A. Roles & Responsibilities

• Named as Company Secretary.
• Ensure compliance with statutory and regulatory requirements, including filings with relevant authorities.
• Organize and prepare agenda, resolutions, and minutes for Board/Board Committee meetings and general meetings.
• Provide coaching and guidance to junior staff members on corporate secretarial processes and compliance matters.
• Liaise with external auditors, legal advisors, and regulatory bodies as necessary.
• Ensure issuance of, monitor and follow up on retainer and ad hoc billings, monitor and follow up on billings.
• Handle clients’ queries promptly.
• Conduct customer due diligence and risk assessments.
• All other corporate secretarial work and related regulatory filings

B. Requirements

• Degree holder or holder of a professional certificate in Chartered Secretary is highly desirable.
• Minimum 5 years’ experience in a corporate secretarial managerial capacity, including as named company secretary, and currently operating in managerial capacity in outsourcing/service provider environment.
• Strong organizational and time-management skills, with the ability to prioritize tasks and work under pressure.
• Possess strong verbal and written communication skills.
• Client service oriented, with excellent interpersonal skills.
• Ability to prioritize work and meet deadlines.
• Willing to take on duties outside of job specification.
• High accuracy, responsibility, and ability to manage deadlines.
• Ability to communicate in Chinese to liaise with clients.

C. Our Offer

• Attractive compensation of SGD 4,500 - SGD 7,500
• Performance bonus
• Opportunity to be part of a fast growing team