Corporate Secretarial - Executive / Senior

One Tax CM; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A leading corporate services provider in Singapore is seeking an experienced Executive or Senior for their Corporate Secretarial Team. The role involves client management, ensuring compliance with the Singapore Companies Act, and delivering high-quality corporate support. Candidates should have a relevant degree and experience in corporate secretarial work, with the capacity to engage professionally with clients. This is an excellent opportunity for those looking to advance their career in a stable industry.

Qualifications

• Minimum 2 years of experience in corporate secretarial roles for Executive, and minimum 4 years for Senior.
• Solid understanding of the Singapore Companies Act and corporate compliance regulations.
• Excellent command of spoken and written English.

Responsibilities

• Support corporate secretarial duties and regulatory compliance.
• Manage a portfolio of corporate clients providing timely service.
• Attend general and board meetings to take minutes.
• Review compliance requirements and corporate governance practices.

Skills

Proactivity

Team player

Analytical skills

Client engagement

Education

Degree or diploma in business administration, law, marketing, communications or accountancy

SAICSA qualification or CGQP with CSIS

Job description

One Tax CM is looking for an experienced, driven and customer centric individual to join our Corporate Secretarial Team as anExecutive orSenior (depending on the years of experience the candidate has attained). This role is ideal for a candidate who sees him or herself perusing a career in this recession proof industry. In addition, the candidate should posses analytical skills, solution-driven approach, technical knowledge, leadership capabilities and a passion for client advisory and servicing. The candidate will manage a portfolio of clients, and play a key role in helping our clients incorporate new entities in Singapore (private limited and company limited by guarantee), providing routine regulatory compliance and high-quality corporate secretarial support.

Key Responsibilities

1. Provide support to the corporate secretarial team in handling of the routine corporate secretarial duties, regulatory compliance, corporate secretarial advisory, and the incorporation of new entities in Singapore (private limited and company limited by guarantee).
2. Manage and maintain a potfolio of corporate clients, ensuring timely and accurate delivery of corporate secretarial services.
3. Attend and take minutes for general meetings, board meetings, and board committee meetings.
4. Review and provide advice on compliance requirements, corporate governance practices, and corporate secretarial matters in accordance with the Singapore Companies Act and ACRA guidelines.
5. Draft and review directors' and shareholders' resolutions, relevant statutory forms, and supporting documents for corporate transactions (e.g., incorporation, restructuring, share allotments/transfers, striking-off).
6. Liaise and coordinate with statutory bodies (e.g., ACRA), banks, auditors, and external business partners as needed.
7. Implement best practices to improve internal processes and client satisfaction.

Requirements

Corporate Secretarial - Executive

1. Possesses degree or diploma in business administration, law, marketing, communications or accountancy. Candidates who are SAICSA qualified or is currently perusing the CGQP with CSIS would be advantageous.
2. Minimum 2 years of corporate secretarial experience in professional services firms.
3. Solid understanding of the Singapore Companies Act, corporate compliance regulations and governance frameworks.
4. Must be pro‑active, a good team player, and able to work under pressure and independently.
5. Good command of spoken and written English with the ability to engage with clients and stakeholders professionally.
6. Those who do not hold the relevant qualifications but with relevant working experience are most welcome to apply.

Corporate Secretarial - Senior

1. Possesses degree or diploma in business administration, law, marketing, communications or accountancy. Candidates who are SAICSA qualified or is currently perusing the CGQP with CSIS would be advantageous.
2. Minimum 4 years of corporate secretarial experience in professional services firms with at least 1 year in a supervisory or lead role.
3. Solid understanding of the Singapore Companies Act, corporate compliance regulations and governance frameworks.
4. Must be pro‑active, a good team player, and able to work under pressure and independently.
5. Good command of spoken and written English with the ability to engage with clients and stakeholders professionally.
6. Those who do not hold the relevant qualifications but with relevant working experience are most welcome to apply.
7. Candidate with relevant experience may be considered for senior position. Salary to commensurate with experience.