Corporate Secretarial Executive

ATP CORPORATE ADVISORY PTE LTD; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A corporate advisory firm in Singapore is looking for a Corporate Secretary Assistant to support compliance with ACRA and handle a range of corporate secretarial tasks. Responsibilities include preparing statutory filings, maintaining client corporate records, and assisting with KYC processes. The ideal candidate must have a keen attention to detail and strong organizational skills. This role requires maintaining confidentiality and providing excellent customer service as part of the team.

Qualifications

• Experience in corporate secretarial functions and compliance.
• Knowledge of ACRA regulations and statutory filings.
• Strong attention to detail and organizational skills.

Responsibilities

• Assist the Corporate Secretary with client portfolios.
• Prepare and lodge corporate secretarial documents with ACRA.
• Maintain and update statutory registers for clients.
• Coordinate and prepare documents for meetings and AGMs.
• Assist in Know Your Client (KYC) processes and compliance.

Job description

· Assist the Corporate Secretary in handling a portfolio of clients, ensuring compliance with ACRA and other relevant authorities.

· Prepare and lodge corporate secretarial documents with ACRA, such as incorporation of companies, annual returns, changes in directors, and other statutory filings.

· Maintain and update statutory registers and corporate records for clients, ensuring timely filing and compliance with statutory requirements.

· Coordinate and prepare agendas, resolutions, minutes, and other necessary documents for board meetings and Annual General Meetings (AGMs). - Assist with the drafting of corporate resolutions, shareholders’ agreements, and other legal documents.

· Handle the submission of relevant statutory filings and ensure deadlines are met.

· Assist in Know Your Client (KYC) processes, including conducting due diligence and maintaining compliance with Anti-Money Laundering (AML) regulations.

· Manage client communications, including responding to inquiries related to corporate secretarial matters and ensuring a high level of customer service.

· Ensure proper document control, organizing and managing both digital and physical files for easy retrieval.

· Support with the opening of bank accounts for clients and provide assistance with corporate changes, such as transfer of shares or director appointments.

· Maintain a high level of confidentiality and secure handling of sensitive corporate information.

· Any other ad-hoc job assigned by manager.