Corporate Secretarial Executive

PRESTIGE ACCOUNTING PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A corporate service provider in Singapore is seeking a dedicated individual for a corporate secretarial role. Responsibilities include managing a portfolio of corporate clients, ensuring compliance with legal requirements, and handling all related documentation. The ideal candidate should have a positive attitude and ideally 1 year of experience in corporate secretarial work, although fresh graduates are encouraged to apply. Proficiency in Microsoft Office is essential, and the role offers an opportunity to learn and grow in a supportive environment.

Qualifications

• Preferably 1 year of relevant working experience in corporate secretarial work.
• Training provided for fresh graduates / entry level.
• Detail oriented and able to multitask.

Responsibilities

• Manage portfolio of corporate secretarial clients and ensure statutory books are updated.
• Handle incorporation of new legal entities and ensure compliance with laws.
• Liaise with clients and prepare documents for entity formation.

Skills

Microsoft Office

Corporate Governance

Due Diligence

Interpersonal Skills

Administration

Compliance

Communication Skills

Team Player

Education

Corporate secretarial qualifications

Tools

Microsoft Word

Excel

PDF editor

Job description

Roles & Responsibilities

• Manage a portfolio of corporate secretarial clients, and ensure statutory books are in order and updated for the company’s portfolio of clients.
• Handle full spectrum of company secretarial duties, including the incorporation of new legal entities, ensuring compliance with the requirements of the Companies Act and other relevant laws.
• Liaise with, advise clients, and prepare the necessary documents on entity formation, entity statutory administration, work passes, and other related matters.
• Attend to routine of officers, share transfer and allotment, updating registers and minute book etc.
• Perform customer due diligence for onboarding and ongoing monitoring.
• Liaise and respond to clients’ requests and queries regarding corporate secretarial matters.
• Assist to remind clients on deadline of holding Annual General Meeting for their portfolio of clients.
• Follow-up with client on the return of documents and forms and ensuring submission of statutory forms and documents to the Accounting and Corporate Regulatory Authority and IRAS within the stipulated deadline.

Requirements

• Preferably minimum 1 year of relevant working experience in corporate secretarial work.
• Training provided for fresh graduates / entry level.
• Must have good computer skills especially in Microsoft Word, Excel and PDF editor.
• Positive working attitude with strong initiatives and a team player.
• Detail oriented and able to multitask.
• Organized, meticulous and result-oriented personality who is willing to learn and improve.
• Holding or currently pursuing corporate secretarial qualifications would be advantageous.

Skills

• Microsoft Office
• Corporate Governance
• Due Diligence
• Interpersonal Skills
• Books
• Administration
• Compliance
• Financial Statements
• Writing
• Communication Skills
• Administrative Support
• Banking
• Team Player
• Microsoft Word
• Regulatory Requirements
• KYC

Please send your updated resume to [e-mail] if you are interested.