Conveyancing Secretary

Rajah & Tann; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A legal services firm in Singapore is seeking a meticulous secretary to provide support in the conveyancing department. The role involves managing case files, conducting property searches, and client communications. Ideal candidates should demonstrate strong attention to detail and proficiency in relevant software. This position offers a chance to engage in a dynamic legal environment while assisting solicitors with essential tasks.

Qualifications

• Proficient in software for conducting searches and preparing documentation.
• Familiarity with conveyancing process and relevant terminology.
• Basic understanding of Anti-Money Laundering rules.

Responsibilities

• Provide secretarial support to solicitors in the conveyancing department.
• Conduct property and title searches, and due diligence.
• Prepare and submit e-stamping for various documents.

Skills

Attention to detail

Organizational skills

Communication skills

Proficiency in relevant software

Teamwork

Job description

Work Responsibilities

• Provide secretarial support to solicitors in the conveyancing department.
• Conduct property searches, title searches, and due diligence.
• Prepare and submit e-stamping for various documents including Options, S&P Agreements, Mortgages, Leases, and Tenancy Agreements.
• Manage case files, including opening, closing, and archiving.
• Handle client care, including dealing with new client enquiries and managing incoming communication.
• Book appointments, arrange meetings, and liaise with estate agents, solicitors, and clients.
• Prepare and submit e-notices of Transfer and other relevant documentation.
• Record all daily searches conducted and submit reports to the Finance Department.
• Distribute all incoming mails for the department.

Qualifications

• Strong attention to detail and accuracy in conducting searches and preparing documents.
• Excellent organizational skills and ability to manage multiple tasks simultaneously.
• Proficiency in using relevant software and online platforms for conducting searches and preparing documentation.
• Good communication skills to effectively interact with various departments and external agencies.
• Ability to work independently and as part of a team.
• Basic understanding of property, legal, and financial terminology and procedures.
• Familiarity with the conveyancing process, including completing and filing stamp duty forms and Land Registry applications.
• Knowledge of Anti-Money Laundering rules and procedures.

We regret only shortlisted candidate will be notified.

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