Retail Administrative Assistant

NATURE 2000 PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading health and superfoods company in Singapore seeks an administrative support professional for maternity leave cover. The role involves handling enquiries, generating invoices and orders, and maintaining documentation. Essential qualifications include a minimum of Secondary School education, proficiency in Microsoft Office, and experience with ERP software. Strong communication skills in English and Mandarin are required, along with 2-3 years of experience in administrative roles.

Qualifications

• Minimum 2-3 years of experience in an admin-related role.
• Proficient in Microsoft Office including Excel with basic formulas.
• Relevant training will be provided.

Responsibilities

• Respond to phone calls, email enquiries, and walk-in requests.
• Generate stock transfer orders and invoices.
• Complete daily invoices and delivery orders.
• Submit monthly promotions to retailers.
• Invoicing of retailers at month-end.
• Check monthly sales reports.
• Update sales collaterals template.
• Ensure document filing is in order.
• Consolidate documents from sales outlets monthly.
• Order office supplies and packaging materials.

Skills

Microsoft Office proficiency

Strong communication skills

Ability to work independently

Comfortable with English & Mandarin

Education

Minimum Secondary School / "O" Level or equivalent

Diploma or higher in any field

Tools

ERP software

Job description

Singapore's leading brand in health and superfoods. We are in the business of packaged food distribution and F&B food service. We are looking for a contract hire for maternity leave.

Job Requirements

• Must possess minimum Secondary School / "O" Level, Diploma, Advanced/Higher/ Graduate Diploma, any field or equivalent
• Proficient in Microsoft Office including Excel with basic formulas
• Able to work independently, being responsible for your own work and able to meet deadlines
• Being cooperative, strong communication with team members
• Comfortable with English & Mandarin
• Minimum 2-3 year related working experience in admin related role
• Experienced in using an ERP software
• All relevant training will be provided

Roles & Responsibilities

• Responding to phone calls, email enquiries, walk in requests
• Generate daily stock transfer orders, invoices
• Complete daily invoices, delivery orders
• Submission of Monthly promotions to respective retailers
• Invoicing of retailers at month end
• Checking of monthly sales reports
• Update of sales collaterals template
• Ensure documents filing in order
• Ensure all documents from sales outlets are consolidated at month end
• Ordering of office supplies and packaging materials