CEO Assistant

S T MENG PTE. LTD.; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

A Singaporean financial services firm is seeking an experienced Executive Assistant to support the CEO in various operational tasks. The ideal candidate should possess a strong sense of responsibility, excellent communication skills, and be able to adapt to flexible working hours, including U.S. time zones. Responsibilities include coordinating with financial institutions, attending CEO meetings, and handling sensitive information. This role offers a competitive salary range of SGD 7,000 to 10,000, with performance-based bonuses.

Benefits

Performance-based bonus

Flexibility in working hours

Clear long-term development opportunities

Qualifications

• More than 3 years of experience in liaising with financial institutions or related service providers.
• Background or exposure to finance, accounting, or legal fields is a plus.
• Experience as CEO / Founder / Senior Executive Assistant is advantageous.

Responsibilities

• Act as a core support to the CEO, assisting with daily work matters.
• Liaise with financial institutions and third-party service providers.
• Attend and follow up on all key meetings of the CEO.
• Assist the CEO in coordinating with partners related to asset portfolios.
• Support cross-team communication within the scope authorized by the CEO.
• Handle ad hoc and special tasks assigned by the CEO.

Skills

Strong sense of responsibility

Execution & efficiency

Flexibility

Professional ethics

High time flexibility

Strong English communication skills

Logical and structured working style

Strong communication skills

Learning & problem-solving ability

Job description

Job Responsibilities

• Act as a core support to the CEO, assisting with daily work matters and business-related follow-ups;
• Liaise and coordinate with financial institutions and third-party professional service providers (including banks, brokers, custodians, and other service firms) to support the execution of related matters;
• Attend and follow up on all key meetings of the CEO, including meeting preparation, note-taking, action-item tracking, and execution follow-ups;
• Assist the CEO in coordinating with partners related to each asset portfolio, and follow up on collaboration progress and related matters;
• Support cross-team and cross-institution communication and coordination within the scope authorized by the CEO;
• Handle ad hoc and special tasks assigned by the CEO.

Job Requirements

Mandatory Requirements

• Strong sense of responsibility: Highly responsible, detail-oriented, and accountable for work outcomes;
• Execution & efficiency: Strong execution capability and efficiency, able to deliver high-quality results within set timelines;
• Flexibility: Able to provide necessary support outside regular working hours when required;
• Professional ethics: High level of professional integrity, capable of handling sensitive company and entity-related information appropriately;
• High time flexibility: Able to adapt to non-fixed working hours.

Note: This position is not suitable for candidates seeking fixed working hours.

Preferred Qualifications

• Relevant experience: More than 3 years of experience in liaising with financial institutions, investment, asset management, or related third-party service providers; prior experience as CEO / Founder / Senior Executive Assistant is a strong plus;
• Relevant knowledge: Background or exposure to finance, accounting, or legal-related fields is a plus;
• Language skills: Strong English communication skills, able to participate in English meetings, especially those involving U.S. time zones;
• Work methodology: Logical and structured working style, with strong task decomposition and execution capability;
• Communication skills: Strong communication skills, able to efficiently relay information between the CEO and multiple stakeholders;
• Learning & problem-solving ability: Strong ability to work independently and resolve issues; work capability and efficiency are core evaluation criteria for this role.

Compensation & Benefits

• Monthly salary: SGD 7,000 - 10,000, subject to experience and overall capability;
• Compensation and incentive structure will be discussed further during the interview process;
• Performance-based bonus ranging from 3 to 8 months’ salary, subject to individual and company performance.

Additional Information

• This position is limited to 1 hire, selection will be based on merit;
• Working hours are relatively flexible and require alignment with U.S. time zone meetings;
• This role is best suited for candidates with strong stress tolerance, high execution capability, and a desire to work closely with core business operations;
• This is a high-trust role with clear long-term development opportunities;