Business Administrative Executive （1 year Contract Role）

VSMART TECHNOLOGIES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading technology firm in Singapore is seeking a detail-oriented Business Administrative Executive to support coordination, reporting, and daily operations. Responsibilities include managing monthly reports, organizing meetings, coordinating with factories, and preparing sales documentation. Ideal candidates should possess strong organizational skills, excel proficiency, and be fluent in both English and Chinese. Fresh graduates are welcome to apply. Competitive salary and opportunities for growth are offered.

Qualifications

• Strong organizational and coordination skills with attention to detail.
• Proficient in reporting systems.
• Experience in sales administration or business management preferred.

Responsibilities

• Coordinate monthly reporting with headquarters.
• Organize weekly and monthly meetings and prepare minutes.
• Manage factory coordination and oversee system administration.
• Prepare and update sales-related documentation.
• Handle monthly files for channels and manage expense verification.

Skills

Detail-oriented

Organizational skills

Coordination skills

Proficient in Excel

Good command of English

Fluent in Chinese

Education

Diploma or above

Tools

Excel

PowerPoint

Job description

Contract Duration: 1 year
Location: Singapore, Tai Seng

We are looking for a detail-oriented and proactive Business Administrative Executive to support our headquarters coordination, reporting, and daily business operations. The ideal candidate will work closely with both local teams and our Zhejiang headquarters, ensuring smooth communication, accurate reporting, and efficient execution of business management tasks.

Key Responsibilities

• Coordinate monthly reporting with headquarters, including sales performance, demo cost analysis, and management summaries.
• Organize weekly and monthly meetings, prepare minutes, and handle special requests such as new product budgets or channel expansion.
• Manage factory coordination: demo machine requests, order placement, and system updates.
• Oversee system administration (staff accounts, store openings/closures, inventory updates).
• Prepare and update reports and sales-related documentation (KPI files, policy documents, and promotional plans).
• Handle monthly files for channels, KA clients, and brand management reports.Manage expense verification and claims for distributors, telecom operators, KA, brand, and terminal marketing activities.
• Support product pricing, adjustments, and rebate tracking.
• Coordinate with Zhejiang Group on monthly reports, brand summaries, and operational feedback.
• Use basic Excel formulas such as SUMIF, VLOOKUP, PivotTable, and data filtering to support reporting and daily analysis.

Requirements

• Diploma or above; fresh graduates are welcome. Strong organizational and coordination skills with attention to detail.
• Proficiency in Excel, PowerPoint, and reporting systems.
• Good command of both written and spoken English, and fluent Chinese (required) to liaise with headquarters and suppliers.
• Experience in sales administration or business management preferred.
• Able to handle multiple tasks and communicate effectively between headquarters, factories, and local teams.