Billing Executive (Air Freight)

Nippon Express (Singapore) Pte. Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A global logistics leader in Singapore is looking for a billing support professional to manage day-to-day invoicing and payment operations. This role involves generating accurate invoices, ensuring compliance with billing practices, processing payments, and addressing client inquiries. The ideal candidate should have a diploma in a relevant field and 2-3 years of experience in billing or accounts receivable. The company offers a structured work environment from Monday to Friday, encouraging accuracy and detail-oriented work.

Qualifications

• 2-3 years of experience in billing, invoicing, or accounts receivable preferred.
• Basic knowledge of accounting systems or ERP software.
• Proficient in Microsoft Excel and comfortable handling data entry.

Responsibilities

• Generate and send accurate invoices to customers or clients.
• Track and monitor client payments, ensuring timely collection.
• Address and resolve client billing inquiries and disputes.

Skills

Attention to detail

Customer service

Data entry

Communication skills

Proficiency in Microsoft Excel

Education

Diploma in Accounting, Finance, Business Administration, or related field

Tools

SAP

QuickBooks

Oracle

Microsoft Excel

Job description

This role supports the billing team in managing day-to-day invoicing and payment operations, ensuring accuracy, compliance, and timely processing while working closely with internal teams and clients.

Key Responsibilities

Invoicing and Billing

• Generate and send accurate invoices to customers or clients.
• Ensure that billing is done according to the company’s policies, client agreements, and payment terms.
• Review client accounts and billing histories to ensure accuracy and completeness.
• Correct billing errors and discrepancies promptly.

Data Entry and Record Keeping

• Input billing data into the company’s accounting or billing system.
• Maintain detailed records of transactions, invoices, and payment histories.
• Ensure that client and payment information is up to date in the system.

Payment Processing

• Track and monitor client payments, ensuring timely collection.
• Follow up on overdue payments by contacting clients via phone, email, or letter.
• Apply payments to the correct accounts and resolve any payment issues.

Customer Service

• Address and resolve client billing inquiries and disputes.
• Provide support to clients regarding billing and payment concerns.
• Assist clients with setting up payment plans or resolving issues related to their invoices.

Reporting

• Prepare and generate regular reports on billing and payment statuses for management.
• Assist in reconciling accounts receivable balances.
• Maintain accurate records to assist in the preparation of financial reports.

Compliance and Auditing

• Ensure that billing practices comply with financial regulations, company policies, and industry standards.
• Assist in audits by providing necessary documentation and supporting information.

Job Requirements

• Diploma in Accounting, Finance, Business Administration, or related field
• 2-3 years of experience in billing, invoicing, or accounts receivable preferred
• Basic knowledge of accounting systems or ERP software (e.g., SAP, QuickBooks, Oracle)
• Proficient in Microsoft Excel and comfortable handling data entry and reports
• Strong attention to detail with the ability to spot and resolve billing discrepancies
• Basic understanding of financial compliance and audit support is a plus

Other Details

• Location: 40 Alps Avenue, Singapore 498781
• Working Hours: Monday–Friday: 9:00am – 6:30pm

Apply Now to be part of a global leader in logistics and make a difference in delivering world-class service.