Associate Executive / Senior Executive Assistant, Inpatient Ops (NUHS@Home)(9240)

NATIONAL UNIVERSITY HEALTH SYSTEM PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading healthcare organization in Singapore is seeking passionate administrative staff to join their NUHS@Home team. This role involves managing procurement processes, supporting staff operations, and ensuring timely office support. Candidates should have a minimum diploma and be proficient in Microsoft Office. Strong communication skills and a positive attitude are essential. Experience in a hospital setting is advantageous but not mandatory. Join us to transform the healthcare landscape!

Qualifications

• Proficient in Microsoft Office Suite (e.g. Teams, Excel, Outlook).
• Strong communication skills with attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Manage the end-to-end procurement process, including sourcing, purchasing, and vendor management.
• Maintain and update asset records regularly to ensure accuracy.
• Facilitate onboarding and offboarding processes for NUHS@Home staff.
• Liaise with stakeholders to ensure accurate processing of monthly invoices.
• Manage office supplies inventory and ensure accuracy in data entry.

Skills

Microsoft Office Suite proficiency

Strong communication skills

Attention to detail

Ability to work independently

Organizational skills

Education

Minimum Diploma

Job description

Join our team and help transform the healthcare landscape in Singapore! We - the NUHS@Home team - are a dynamic new home hospital service looking for passionate and innovative administrative staff to co-create with us.

The job holder will support the day-to-day operational and administrative tasks for NUHS@Home.

We're looking for people with new ideas and a can-do attitude. People who are willing to think outside the box and embrace innovation. People who never give up and are always striving to improve. If you're a proactive problem-solver who is passionate about healthcare and wants to be part of an exciting new home hospital service, we want to hear from you.

Job Responsibilities

1. Procurement

• Manage the end-to-end procurement process, including sourcing, purchasing, and vendor management.
• Coordinate with vendors on delivery arrangements and ensure timely submission of invoices.
• Monitor and track utilization of all supplies to maintain optimal inventory levels.

2. Asset Management

• Maintain and update asset records regularly to ensure accuracy.
• Provide first-level troubleshooting for IT-related issues and elevate to relevant parties when needed.

3. Staff Operations Support

• Facilitate onboarding and offboarding processes for NUHS@Home staff.
• Assist in manpower planning, roster scheduling, and verification of monthly timesheets.

4. Stakeholder Engagement

• Liaise with internal and external stakeholders to ensure timely and accurate processing of monthly invoices.

5. General Office Support

• Manage office supplies inventory (e.g., stationery, printing materials).
• Ensure accuracy in data entry and record-keeping.
• Process monthly and ad-hoc claims for the team.

6. Other Ad-hoc Duties

• Undertake additional administrative tasks as required to support operational needs.

Job Requirements

• Minimum Diploma
• Proficient in Microsoft Office Suite (e.g. Teams, Excel, Outlook)
• Strong communication skills with attention to detail
• Ability to work independently and collaboratively in a fast-paced environment
• Highly organised with positive work attitude
• Prior experience or knowledge in a hospital setting is advantageous but not mandatory