Assistant Office Manager

5G-Starlink Pte.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A well-established European Intellectual Property legal firm in Singapore is seeking an experienced administrative professional to assist the Office Manager. Responsibilities include managing in-house software, supervising the admin team, and liaising with vendors. Candidates should have 5 years of experience in office administration, preferably within a law firm, and possess strong leadership qualities along with excellent communication skills. Familiarity with Intellectual Property is a plus.

Qualifications

• 5 years of experience in office administration and management, preferably from an established law firm.
• Knowledge of Intellectual Property is an added advantage.
• Ability to manage stress and react positively in difficult situations.

Responsibilities

• Assist the Office Manager in the general administration of the Singapore office.
• Manage in-house software and supervise the admin team.
• Liaise with vendors and attend to government agencies.

Skills

Leadership qualities

Excellent communication skills

Microsoft Office Suite proficiency

Education

A level/Diploma in Law/Bachelor Degree

Tools

Aderant

Inpotech

Job description

A well-established European Intellectual Property legal firm is looking for a suitably qualified and experienced candidate to assist the Office Manager in the general administration and daily running of the Singapore office.

The Role

The full duties and responsibilities include managing the firm's in‑house software, supervising the admin. team, human resource management and recruitment, develop firm protocols including review of operational procedures, implement work‑flow systems and processes, maintain proper records, liaise with vendors, attend to government agencies, review and approve supply requisitions.

Qualifications

• A level/Diploma in Law/Bachelor Degree
• 5 years of experience in office administration and management preferably from established law firm
• Candidate with knowledge of Intellectual Property will be an added advantage
• Proficient in Microsoft Office Suite applications, Aderant, Inpotech
• Excellent communication skills in both spoken and written English
• Must have distinctive leadership qualities with essential skills and dispositions
• Possess a strong sense of duty and ability to react positively in stressful situations

Qualified applicants are welcome to submit a detailed MS word resume, showing relevant work experiences, current and expected remuneration with notice period to apply.