Assistant Manager, Facility & Admin

Excelpoint Systems (India) Pvt Ltd; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A leading facilities management company is seeking a Mid-Senior level professional to manage facilities and risk assessments at their Singapore HQ. The role involves ensuring compliance with government regulations, overseeing administration and office activities, and leading a team of specialists. Candidates should hold a degree in a relevant field and possess 10 years of experience in facility management. Strong communication and vendor management skills are essential, along with proficiency in MS Office.

Qualifications

• 10 years experience in related Facility Management or equivalent.
• Meticulous and capable of identifying areas needing improvement.
• Able to work independently as well as part of a team.

Responsibilities

• Manage facilities, risk assessment, and administration towards service excellence.
• Ensure projects and maintenance works are executed as planned.
• Supervise external FM technical staff in their duties.

Skills

Communication skills

Presentation skills

Interpersonal skills

Vendor management

Proficiency in MS Office

Education

University degree in Architecture/Engineering/Facilities Management

Job description

2 days ago Be among the first 25 applicants

Company

Excelpoint Systems (Pte) Ltd

Responsibilities

Ensure that facilities and risk assessment matters meet government regulation, environmental, health and safety standards in the Singapore HQ. This includes proactively assessing to ensure all the above‑concerned areas are at the required standards and performance. In addition, oversee Office Administration and other office activities (e.g. meetings, renovation and warehouse facilities if any). Leading and implementing facilities, risk assessment and administrative strategies based on the best ability of the domain expert.

Key Duties

• Manage the facilities, risk assessment, administration, and reception towards service excellence for all stakeholders
• Ensure all projects and maintenance works are carried out according to the schedule planned
• Manage and supervise the team of external FM technical staff and specialists in carrying out duties as specified herein
• Inform stakeholders and representatives immediately if the problem cannot be resolved and recommend feasible solutions
• Supervise to ensure the landscape, pest control, grease interceptor, laboratory operations, Building, M&E schedule/breakdown maintenance, security systems, fire safety and project A&A works and any other requirements are carried out within aligned response time
• Compliance with ISO requirements and Statutory requirements
• Responsible for preparing tender specifications and post-contract and renovation projects
• Monitor waste collection data and initiate measures to comply with the client’s recycling indicator set
• Attend mandatory meetings on FM operations
• Review monthly reports, trend analysis on energy, water, facilities usage, vendor performance, etc. and present evaluation and mitigation to client representative

Requirements

• University degree holder in Architecture/Engineering/Facilities Management or equivalent
• 10 years experience in related Facility Management or equivalent
• Meticulous and bold to point out areas that need rectification or improvement
• Proficient in MS Office
• Good communication, presentation & interpersonal skills
• Experience in vendor management
• Able to work independently as well as a team player
• Self‑starter with good initiative
• Attitude towards producing good quality and standards at work

Seniority level

Mid‑Senior level

Employment type

Full-time

Job function

Management and Manufacturing

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