Assistant Admin Manager [Full-time | Equipment / Industrial Sector | [North]

VAELYNN TALENT PTE. LTD.; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A leading recruitment agency in Singapore is seeking an Office Operations Manager to oversee office management and coordinate workflows. The ideal candidate should have a Diploma or Degree in Business Administration, with 2–4 years of administrative experience. The role requires strong organisational and multitasking skills, and proficiency in Microsoft Office and Google Workspace. This position offers a chance to contribute to office improvements and ensure a compliant workplace.

Qualifications

• 2–4 years of administrative experience; supervisory exposure preferred.
• Proficient in Microsoft Office/Google Workspace; able to handle confidential information.

Responsibilities

• Manage daily office operations, maintenance, supplies, and vendors.
• Prepare reports and correspondence. Handle scheduling, meetings, travel, and logistics.
• Support onboarding and provide administrative training.
• Assist with budgeting, expense tracking, invoicing, and cost-effective procurement.
• Ensure adherence to policies and regulations.
• Support office improvement and digitalisation initiatives.

Skills

Strong organisation

Attention to detail

Multitasking skills

Communication skills

Education

Diploma/Degree in Business Admin or related field

Tools

Microsoft Office

Google Workspace

Job description

Oversees office operations, coordinates internal workflows, manages resources, and ensures compliance. Requires strong organisation, attention to detail, and the ability to handle multiple tasks efficiently.

Key Responsibilities

• Office & Operations: Manage daily office operations, maintenance, supplies, and vendors. Ensure a safe, efficient workplace. Assist in policy drafting.
• Administrative Support: Maintain document control and records. Prepare reports and correspondence. Handle scheduling, meetings, travel, and logistics.
• Team Coordination: Support onboarding and provide administrative training. Coordinate across departments for smooth workflow.
• Finance & Procurement: Assist with budgeting, expense tracking, invoicing, and cost‑effective procurement. Maintain inventories.
• Compliance: Ensure adherence to policies and regulations. Maintain licenses, insurance, and documentation. Support audits and reporting.
• Projects & Improvements: Support office improvement and digitalisation initiatives. Identify and recommend process improvements.

Requirements

• Diploma/Degree in Business Admin or related field.
• 2–4 years of administrative experience; supervisory exposure preferred.
• Strong organisation, communication, and multitasking skills.
• Proficient in Microsoft Office/Google Workspace; able to handle confidential information.

Bonus Skills

HR support, procurement, or operations experience; exposure to fast‑paced environments.

Vaelynn Talent Pte Ltd · Licence No. 25C3079
Recruitment services provided in accordance with MOM regulations. All applications kept confidential.