Assistant Admin Manager

CHINA CONSTRUCTION (SOUTH PACIFIC) DEVELOPMENT CO. PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction and development company based in Singapore is looking for an Administrative Manager to oversee office supplies, vehicle management, and vendor relations. The ideal candidate should have strong organizational skills and proven experience in administrative roles. Responsibilities include managing office logistics for events, ensuring vendor payments, and optimizing travel arrangements.

Qualifications

• Proven experience in administrative management.
• Strong organizational and multitasking skills.
• Excellent communication and vendor management capabilities.

Responsibilities

• Manage office supplies procurement and related records.
• Provide logistics support for company events.
• Oversee company vehicle management and maintenance.
• Manage fixed asset leases and records updates.
• Coordinate travel and business reservations.
• Act as the primary contact for vendors and service providers.

Job description

1. Administrative Management:

• Manage office supplies procurement, update related records and logs timely.
• Provide operations/logistics support for company events; manage meeting rooms bookings and set up, refreshments and cleanliness.
• Coordinating office maintenance and repairs, liaising with building management, and ensuring office and pantry appliances are well‑maintained.
• Manage company-wide administrative processes, improving efficiency where needed.

2. Vehicle Management:

• Oversee company vehicle leasing, maintenance, and daily dispatch; maintain vehicle usage records.
• Handle vehicle lease renewals, as well as maintenance, servicing, and insurance for company‑owned vehicles.
• Manage COE renewals and road tax payments to the LTA.

3. Fixed Asset Management:

• Manage company property leases, including contract signing, tenant information maintenance, and collaboration with agents; regularly update the fixed asset records.

4. Travel & Business Bookings:

• Manage company flight, hotel, and restaurant reservations; coordinate with suppliers to optimise costs and service quality.

5. Vendor Management:

• Act as the primary point of contact for vendors, landlords, and service providers.
• Maintain relationships with vendors.
• Ensure timely payments and cost control. Prepare and process documents to disburse funds.

6. Other Duties Assigned by the Management